ESBD_511003_1780404087699_Attachment B - Agency Specific Requirements & Room Schedule 06-02-2026.pdf

Fifteenth Court of Appeals

STANDARD SPECIFICATIONS

Shown are specifications for additional requirements of the Fifteenth Court of Appeals’ (15th COA) offices and courtroom. These specifications shall be provided by and at the expense of the Lessor. Prior to commencement of work, a pre-construction meeting will be held to discuss scope of work and finalization of details.

The Lessor will have regular scheduled meetings with their subcontractors to go over schedules and issues. Critical construction schedule for review and approval by the TFC’s Lease Officer and 15th COA’s Designated Representative must list all construction activities required to complete the project, the dependencies between the activities, and the estimated time (duration) that each activity will take to complete.

There shall be at least one monthly meeting with the TFC’s Lease Officer and 15th COA’s Designated Representative to discuss any construction issues. The Lessor will submit weekly reports and weekly photos electronically to the TFC’s Lease Officer and 15th COA’s Designated Representative.

Location

- Space shall be located within the city limits of Austin, Texas.

Building

- Entire agency space shall be contiguous and located on a single floor.

- Lessor shall provide accessible ramp building access meeting ADA requirements.

Doors and Locks

- Main entry door shall be commercial glass door. All doors leading to the outside of the building from the leased space shall be metal clad with view slot or peephole.

All interior doors shall be minimum 3’ wide and solid core.

- Doors with locks and that swing outward shall have non-removable hinge pins, metal frames, and astragal plate covering the latch.

- All exterior doors will be keyed alike, not on a master. Provide six (6) exterior door keys each stamped "DO NOT DUPLICATE". Main entrance door shall have an “intruder/classroom function” lock (ANSI F110). All other exterior doors shall have a “storeroom function” lock (ANSI F86); not on master.

- IT closet shall also have a mechanical cypher lock – NO KEY ENTRY (Simplex L1011 heavy duty combination lock or equal).

- All exterior doors, except for the main entry, will be utilized as employee entrances.

Tenant shall provide electronic security card swipes.

- All interior offices shall be equipped with individually keyed “office function” locks (ANSI F82) and master keyed.

- All other interior room doors, except the breakroom, shall be equipped with individually keyed “storeroom function” locks (ANSI F86) and master keyed.

RFP # 303-7-20834 Austin Attachment B: Agency Specific Requirements

Provide 2 individual keys for each interior lock and a total of 6 master keys. All keys are to be presented to occupying agency.

- Door closers are required on all doors in lobby, courtroom, IT closet, restrooms, and doors leading outside the lease space. Panic hardware is required on exterior doors to comply with all life safety codes.

- Interior office doors will remain open during business hours.

- Suite must have at least two means of egress.

Walls

- Durable satin finish paint throughout.

- Perimeter walls of the telephone/data room and lobby shall contain batt insulation to ceiling height, and both sides of sheetrock shall extend to the structural deck above (tape and float not required above ceiling height). No windows.

- Perimeter walls of the rest rooms shall contain batt insulation to ceiling height and batt insulation laid above the ceiling extending 4’ on each side of the perimeter walls.

- Walls in the lobby shall have a 32" high vinyl wainscot and stained painted chair rail.

- Courtroom walls will be covered by wood paneling (stained) and marble wainscoting

- Walls in all restrooms shall be ceramic tile floor to 4’ minimum.

- Kiosk separation walls shall be 5’ high and 24” deep.

- Minimum Level III, ballistic resistant material to 8’ height in wall between lobby and receptionist room.

- #13 flat expanded metal mesh to 8’ height in other waiting room walls except the wall with the suite entry door.

Floor Finishes

- The lobby, breakroom, IT closet, and any rooms/areas designated to have vinyl tile must be VCT or LVT with manufacturer’s designation of slip resistant (SR). SR tile is not to be waxed.

- All restroom floors shall be ceramic tile with manufacturer’s designation of slip resistant (SR).

- Unless otherwise agreed upon, carpeting shall consist of carpet tile throughout.

- All flooring must be new and commercial grade.

Signage (if not included in building standards)

- Professionally constructed exterior signage to adequately identify the occupying agency with minimum dimensions 3.5’ x 16’.

- Entry door sign.

- Building lobby directory, if applicable.

- Room number signs for each room or area within the lease space including braille requirements.

Parking

- Parking must be under the direct control of the lessor, with inside secured gate access parking for 25 vehicles with direct access to the building for court personnel, available 24 hours per day, 7 days per week, 5 spaces reserved;

- Within 600 feet of the entry to the lease space and available to customers 8-5, M- F.

- Additional customer parking for 43 vehicles, two of which must be accessible.

HVAC

- In addition to the HVAC system serving the entire lease space, provide a dedicated

24-hour-a-day, 7-day-a-week air conditioning system in the IT closet not connected to any energy management system or device. System designed to maintain a temperature range from 65 to 75 degrees Fahrenheit and the relative humidity from 20% to 55%. Mount digital temperature gauge on the external wall of the tele/data room to display the internal temperature of the tele/data room. The condenser shall have high-low pressure switch to cycle fan. For backup A/C, connect a supply duct with manual louver from another A/C unit nearest the IT closet. If unit is to be installed above the ceiling, do not mount it over the IT closet to avoid potential leaks onto computer equipment. Equipment to be placed in the IT closet is expected to use up to 2,400 watts of power and produce a heat load up to 12,000 BTU’s. The HVAC unit cannot take up floor space from the square footage allotted to the IT closet.

- Air conditioning/heat for the site shall be provided, at no additional expense to lessee, 7 AM to 7 PM weekdays and 7 AM to 12 PM Saturdays.

Electrical

- Install countertop two-way electronic communicator with goose neck microphone, talk/listen control & volume control on clerk side (Norcon Standard TTU-3 or equal). Communicator to be installed at transaction window and shall be voice activated from both units.

- IT closet requires: one 30 A, 250 V, 2 Pole, 3 Wire, NEMA L6-30 Locking Single Receptacle; 4 dedicated quad outlets; and two #6 ground wires with a grounding bar.

- Each copier (MFD) location requires a dedicated electrical outlet. Outlets for copiers (MFD)s, printers & fax machines to be 36” AFF.

- All dedicated electrical outlet locations to be 120 v, 20-amp, isolated ground circuit with NEMA 5-20 R receptacle and distinctively colored face plate with at least 2 outlets per office.

- Minimum 2 electrical outlet locations per office.

- Outlets in lobby and breakroom shall be GFCI.

- Lessor shall connect all modular furniture to power as needed at the time the modular furniture vendor schedules the installation. Power poles, if utilized, will be provided by tenant.

- Include a 3/4-inch hole with grommet in the top plate at each ring and string installation and a single-gang box in the wall.

- Metal conduit from the building demarcation point to the IT closet (2” diameter with pull string and no more than three 90-degree sweeps).

- Lessor must notify tenant 10 business days in advance of the desired start date for computer cabling to be installed by tenant’s contractor.

- Lessor shall remove all old/existing computer cables from the proposed site if they exist.

Lighting

- Minimum 27.9 FC/300 LUX required at 30 inches above finished floor in all offices and work areas; switches located near doors.

Millwork (Built-Ins: Counters, Shelves, Cabinets, Workstations, Etc.)

- Workstation counter in the receptionist room – 30" high, 30" deep, 10' long with laminated plastic surface inset to 24” at the reception window and two 2’’ diameter grommet holes. Each end of counter is to be supported by a set of 3 drawers (2 short drawers and 1 tall file drawer).

- - Heavy duty wooden fixed shelving 15” deep and 12” apart. Bracket shelving is not acceptable. Shelving is to be painted or stained.

- Copy room - minimum 25 linear feet and from finished floor to ceiling.

- Evidence room - minimum 25 linear feet and from finished floor to ceiling.

Three interior walls of the IT closet shall be covered with ¾” RTD plywood sheathing from 24" AFF to finished ceiling.

- Upper/lower kitchen cabinets with double sink in the breakroom: Lower cabinet 24" deep, 34" high, & min 72" long; laminated plastic counter & upper cabinets with min 20" in between upper & lower cabinets; knee opening under sink. Space for refrigerator must be min 38” wide, 28” deep & 72” tall.

Plumbing

- If not provided in public areas on floor of the lease space or if not required by code, install an ADA/TAS compliant set of water fountains in the lobby.

- Hot and cold water in restrooms and breakroom.

- Standard ¼ inch copper water line with valve for refrigerator ice maker in the breakroom.

- IT closet must be shielded from water or natural gas leakage. No plumbing allowed in, above, or adjacent to, the IT closet (including HVAC).

Glazing

- Level III or higher ballistic resistant transaction window located between the lobby and receptionist room; minimum 36" by 36" one-piece fixed glass or plastic with speak-around voice transmission system, framed in steel with a non-ricochet deal tray.

- All exterior windows shall have blinds in new, or like-new, condition.

Safety

- Emergency lighting shall include the lobby and IT closet.

- Smoke detector (household type) in the IT closet.

- 18” round convex security mirror installed in the lobby. Location to be designated by tenant.

- Commercial fire alarm system with monthly monitoring service. Alarm pull stations are preferred out of the reach of children.

- Safely secure all areas precarious to agency staff, customers and children. (open balcony, fountain, retention pond, etc.)

- Smoking will not be permitted in 15TH COA space or other tenant space that shares a common wall or HVAC system with 15TH COA space.

- Panic alarm systems for front counter, courtroom bench, clerk of court office and

Judges’ offices.

- Minimum Level III, ballistic resistant material judges’ bench.

- Two exit points from bench to/from secured staff area to allow judges to enter/exit without contact with persons in courtroom or lobby.

- All doors accessible by electronic badge entry.

- Back door entry/exit for second way out. Used by all staff to avoid entering/exiting via public waiting space.

Specialty Items

- Minimum 12’ ceiling height for courtroom.

- Provide proper ceiling bracing and installation of audio-visual projector, cameras, and speakers in the ceiling of courtroom and rooms to be determined by tenant.

- If mail delivery is not provided to the suite, lessor shall provide a heavy duty, lockable and secured USPS approved commercial box for agency mail.

- Install one wall or ceiling mounted TV bracket (provided by tenant) and one 120V electrical outlet at 72” AFF in the lobby.

- Baby changing stations in the public restrooms nearest the leased space.

- Toilet seat cover dispensers and sanitary covers for each stall in each restroom.

- Sanitary napkin disposal unit for each stall in the women’s and/or unisex restroom.

- Hand dryers are not preferred.

- Daily janitorial service shall include cleaning interior and exterior of microwave ovens and exterior of refrigerators.

- Lactation space, if not provided in common area.

Full Time Employees 35 Date

Item Space Use/Room Name Number SF Per SF Ext. Adjacency/Comments

1.00 15th Court

1.01 Chief Justice 1 400 400 Office

1.02 Justice 4 300 1,200 Office

1.03 Attorney 15 200 3,000 Office

1.04 Staff 4 120 480 Office

1.05 Clerk 1 200 200 Office

1.06 Intern 10 50 500 systems furniture

2.00 Support Areas

2.01 Conference- Large 1 500 500

2.02 Breakroom 1 500 500

2.03 File 1 100 100

2.04 Copy 1 120 120

2.05 IT Closet 1 80 80

2.06 Robing Room 1 450 450 adjacent to courtroom

2.07 Private Restroom 2 80 160 inside robing room

2.08 Evidence Room 1 200 200

2.09 Private Restroom 5 80 400 inside justice office

2.10 Conference-medium 1 200 200

2.11 Courtroom 1 3,200 3,200

2.12 Waiting room (Lobby) 1 400 400

2.13 Receptionist 1 120 120 adjacent to waiting room with transaction window

2.14 Public Restrooms 1 0 0 per building code

Sub-total 12,210

Open Plan Circulation 45% 225 Built-Out Circulation 30% 3,513

Total Circulation 3,738 Total SF 15,948

15th COA Space Program 1/23/2026