Request for Proposals for Business Cards

The Texas Medical Board (TMB) has issued a Request for Proposals (RFP No. 503-25-001) seeking a single vendor to provide customized business card printing services for 150 employees. The procurement requires business cards with specific technical specifications, including standard 2" x 3.5" dimensions, 1-Color (Thermo) front printing, 4/4 Digital printing with bleeds, and 100# Bright White Royal Linen Cover stock. Vendors must demonstrate capability to produce cards featuring an orange horizontal line and potentially an orange star using TMB's precise branding colors. The RFP mandates that vendors submit samples of previous business card work and provide scaled pricing for orders ranging from 250 to 1,000 business cards per employee. The evaluation matrix will assess proposals based on four key criteria: Respondent's Qualifications and Experience (40%), Implementation Strategy (30%), Price Schedule (20%), and Contract History (10%). The solicitation was posted on June 3, 2025, with proposals due on June 17, 2025, at 2:00 p.m. Central Time, and an anticipated contract start date of June 23, 2025. The initial contract term is one year, with potential for two additional one-year renewals, not to exceed three years total.

The RFP includes a mandatory HUB (Historically Underutilized Business) Subcontracting Plan, which requires prime contractors to demonstrate efforts to engage economically disadvantaged businesses in the procurement process. Contractors must detail their intentions for subcontracting work, including the percentage of work to be awarded to HUB and non-HUB vendors, and show good faith efforts in notifying and selecting HUB subcontractors. While specific budget ranges are not explicitly stated, the requirement for scaled pricing from 250 to 1,000 business cards suggests flexibility in potential contract value. The solicitation does not indicate any existing incumbent vendors or specific infrastructure integration requirements. Potential respondents must carefully review the TMB's comprehensive branding guidelines, which outline specific logo usage, color palette (primary blue #22397a and orange #d5742d), and typography standards to ensure precise brand representation in the final business card design. Vendors must also adhere to the state's HUB program guidelines, which aim to promote equal business opportunities for economically disadvantaged businesses when contracting with state agencies.