Request for Proposals - Executive Evaluation Services

The City of Livingston, Montana is seeking a qualified consultant to conduct executive evaluation services for the City Manager through a Request for Proposals (RFP) 20012. The procurement requires a consultant to manage two specific evaluations: a six-month review concluding on May 2, 2023, and a one-year anniversary review on November 2, 2023, with potential options for two additional annual evaluations in fiscal years 2025 and 2026. Key deliverables include reviewing existing evaluation instruments, conducting interviews with the City Commission, preparing written evaluation summaries, and facilitating debriefing sessions with the City Manager and Commission. The evaluation will be performed by a committee comprising City Commission members and potentially external personnel, who will assess proposals based on four primary criteria: qualifications of the firm (30%), staffing and project organization (30%), work plan (30%), and cost and price (10%). Proposals are due by 2:00 p.m. on April 6, 2023, and must be submitted to Lisa Lowy at the city office, with submission requirements including an original and three copies of the proposal, plus a PDF copy on a flash drive, not exceeding 25 pages.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract will be structured as a firm-fixed-price arrangement, with proposers required to complete a Price Summary Sheet detailing costs for the six-month and one-year evaluations, plus optional annual evaluations. While specific budget ranges are not disclosed, the procurement suggests a competitive selection process where cost will be a factor in vendor selection. The City reserves the right to accept or reject any proposals and may negotiate contract terms with the selected proposer. No information is provided about incumbent vendors or existing technological infrastructure that might require integration. The evaluation will be comprehensive, potentially involving interviews and assessment of the City Manager's performance across multiple dimensions, with the ultimate goal of providing structured, professional feedback to support executive leadership development.