Request for Proposals - City of Chandler Transportation of Bulk Waste and Operation of Recycling Solid Waste Collection Center ; PW2-962-4352

The City of Chandler, Arizona issued Request for Proposals PW2-962-4352 for bulk waste transportation services and operation of the City's Recycling-Solid Waste Collection Center. Qualified offerors may respond for Group 1 (bulk waste transportation) only, Group 2 (recycling center operation) only, or both groups combined. Group 1 services involve transportation of waste from multiple city facilities including the Surface Water Treatment Plant (8,500 tons annually), Ocotillo Water Reclamation Facility (20,000 tons), Airport Water Reclamation Facility (20,000 tons plus 375 tons of screenings/grit), Ocotillo Brine Reduction Facility (20,000 tons), street sweeping operations (3,500 tons), and water distribution operations (1,500 tons), with all waste transported to Waste Management Butterfield Station Landfill. Group 2 requires full operation of the City-owned Recycling-Solid Waste Collection Center located at 955 E. Queen Creek Road, which processed 11,727.57 tons during the period July 1, 2020 through June 30, 2021 across 79,921 visits. Contractors must provide equipment and labor for waste loading and transportation, maintain equipment in roadworthy DOT-compliant condition, and establish schedules to minimize contractor standby time. For the recycling center, the contractor assumes responsibility for all operational aspects including equipment maintenance, personnel training with 40-hour HazWoper certification for hazardous waste identification, daily litter control and cleanup, and minimum on-site staffing of three personnel. Pricing must be submitted on a unit cost per ton basis and monthly equipment costs, with payment based on weights measured at the Waste Management Butterfield Station Landfill scale for Group 1 and RSWCC scales for Group 2, subject to net 30 payment terms. Required insurance includes Commercial General Liability of $2,000,000 per occurrence and $4,000,000 aggregate, Automobile Liability of $1,000,000 per accident, and Workers Compensation coverage. The contract term is five years beginning October 1, 2022 and ending September 30, 2027, with options to extend for up to three additional one-year terms. The pre-proposal conference was scheduled for July 28, 2021 at 11:00 a.m. local Arizona time with remote dial-in access available. The original proposal due date of August 17, 2021 at 4:00 p.m. was extended via addendum to August 24, 2021, and subsequently extended again to September 7, 2021 at 4:00 p.m. local Arizona time via email submission to christina.pryor@chandleraz.gov.

The solicitation documents do not identify any set-aside designations or restrictions limiting responses to specific business types, disadvantaged enterprises, or socioeconomic categories. No incumbent vendor or current contractor information is disclosed in the available documents. The City retains responsibility for scale calibration at all facilities, while the contractor assumes responsibility for scale maintenance following the City's final cleaning. Limited infrastructure is available on site, including a small office and building for contractor use and water access via fire hydrant, though power washing facilities are not available. Contractors may perform equipment maintenance on facility closure days and must maintain a minimum of 8 trailers on weekends at the RSWCC and a minimum of 5 trailers at the Ocotillo Brine Reduction Facility with additional capacity for weekends and inclement weather. Liquidated damages provisions apply for specified performance failures, including $500 per day for incomplete bed clearing exceeding 10 days, $200 per day for equipment failures exceeding 24 hours at the Ocotillo Brine Reduction Facility, and $300 per day for failure to power wash scales monthly. The RFP documents do not specify the total contract value, estimated award amount, or budget range for this procurement.