Request for Proposal to lease approximately 4, 000 sqft. of office space in Pittsboro.

The North Carolina Department of Health and Human Services (DHHS) is seeking to lease approximately 4,000 square feet of office space in Pittsboro for its Child Developmental Services Agency (CDSA). The procurement is a Request for Proposal (RFP) #19-509 issued by the State Property Office, targeting a 10-year lease with potential renewal options. The required space must accommodate staff offices, workstations, conference rooms, storage areas, a kitchenette, lobby, and specific technical infrastructure for electrical and telecommunications needs. Proposals are due electronically through the NC eProcurement Electronic Vendor Portal by 4:00 PM ET on August 27, 2025, with specific requirements including 5 clientele parking spaces and 4 state vehicle parking spaces. Evaluation criteria will consider factors such as space configuration, compliance with local and state building codes, ADA standards, and the overall suitability of the proposed office environment. The space must include amenities like handicap-accessible restrooms, a reception area with safety glass, and specialized rooms such as a mother's room and assessment treatment areas.

The state encourages proposals from Historically Underutilized Businesses (HUBs) and demonstrates a preference for "green buildings" that can reduce operational costs. Proposers must ensure the building is free of hazardous asbestos and lead paint, with ground-level location or upper floor with elevator access preferred. Utilities and janitorial services can be included or proposed separately, with the state providing adjustment factors for comparative evaluation. While specific budget ranges are not explicitly stated, the lease will be based on net square footage and must not include indeterminable percentage increases like uncapped Consumer Price Index adjustments. The state reserves the right to reject any proposal and will comprehensively evaluate all relevant factors, including potential moving costs and the overall value proposition of the submitted lease proposal. Proposers must provide a detailed floor plan, specify the space type, and outline the annual rental rate per square foot. The procurement emphasizes not just physical space, but also the quality of the environment and potential for long-term, adaptable office accommodation for the CDSA.