Request for Proposal (RFP) for Refrigerators & Gas/Electric Ranges

The Housing Authority of Covington (HAC) is issuing a Request for Proposal to establish a contractor pool for the supply and delivery of refrigerators and gas/electric ranges to serve HAC-owned properties throughout Covington, Kentucky. The procurement seeks qualified, licensed entities with demonstrated professional competence and experience in appliance supply and installation services. The RFP specifies three white refrigerator models in 14, 16, and 18 cubic feet capacities featuring Frigidaire specifications with automatic defrost, LED lighting, adjustable glass shelves, crisper drawers, and Energy Star certification. Additionally, HAC is procuring three electric range models (20-inch, 24-inch, and 30-inch widths) using Hotpoint specifications and one gas range option, all featuring coil burners and standard oven cleaning with one-year warranties. All equipment must meet Energy Star certification, UL listing, and ADA compliance requirements where applicable, with refrigerators requiring 120V/15 Amp electrical service and ranges requiring 208/240V/40 Amp service. Bidders may propose comparable or equal alternatives to the basis of design specifications and may submit up to two optional items per equipment category for evaluation consideration. The RFP was posted on March 24, 2026, with a proposal due date of April 13, 2026; interested contractors should review the complete RFP document for specific details regarding quantities needed, bidders' conferences, site visit requirements, and contract award dates.

The RFP document does not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information based on the available summaries. No specific budget ranges or award values are detailed in the provided materials; interested contractors must consult the complete RFP for pricing structures, contract term duration, renewal options, and funding allocation details. Three-prong electric cords are to be included in unit pricing where applicable, and all evaluation items left blank will not negatively impact overall scoring, allowing for flexible responses. The actual number of pool participants selected will depend on the quantity and quality of qualified proposals received. Contractors interested in participating should obtain and thoroughly review the complete RFP documentation to ensure compliance with all requirements and to prepare competitive and comprehensive proposals for this appliance procurement opportunity in Hardin County, Kentucky.