Request for Proposal (RFP) for Community Reporting Services

Harrison School District 2 (D2) in El Paso County, Colorado, is issuing a Request for Proposal (RFP) 25-510 for Community Reporting Services related to the D2 Promise Scholarship program. The procurement seeks a vendor to create and maintain a publicly available website featuring annual evaluation reports, produce quarterly printed reports for the advisory evaluation committee, and develop the scholarship program's brand. The scholarship provides first-dollar full-tuition coverage at Pikes Peak State College for eligible participants from district and charter high schools. Key deliverables include comprehensive communication materials, design work, and community reporting services with mandatory in-person presentations at least twice during each twelve-month period. The procurement timeline indicates vendor questions are due by February 5, 2025, with district responses by February 10, 2025, and proposal submissions required by February 14, 2025, at 2:00 pm. The advisory evaluation committee, established by the Legacy Institute and approved by the D2 Superintendent, will assess proposals based on communication quality, design materials, and community reporting effectiveness. Vendors must submit a detailed narrative and budget for both initial and future contract periods, and provide at least three letters of support from educational or nonprofit entities.

The RFP does not explicitly indicate specific set-aside designations or restrictions on responding organizations. The contract is structured in two potential periods: an initial six-month contract from January 1, 2025, to June 30, 2025, and a potential subsequent twelve-month contract from July 1, 2025, to June 30, 2026. The district has authorized a maximum funding amount of $20,000 for the initial six-month period and up to $40,000 for subsequent twelve-month service periods. No incumbent vendors are specifically mentioned in the documentation. The successful vendor will be expected to work closely with the advisory evaluation committee and integrate with existing scholarship program infrastructure. Proposing organizations should be prepared to participate in interviews and demonstrate expertise in educational communication, reporting, and branding. The contract requires vendors to support the D2 Promise Scholarship program's goal of transparent communication and program visibility, with a focus on creating engaging and informative materials that highlight the scholarship's impact.