Request for Proposal - Kitchen Ovens

Rogers City Area Schools, located in Otsego County, Michigan, issued this Request for Proposal to procure two commercial kitchen oven systems: a Rational Combi Oven (iCommi Pro 6-Full Size) and a Vulcan Endurance Restaurant Range. Sealed bids labeled "2021 Oven Bid" must be submitted to Vicki Paull at Rogers City Area Schools, 1033 W. Huron Ave. Ste. B, Rogers City, Michigan 49779, by November 1, 2021 at 3:00 PM, with public bid opening and reading to follow immediately thereafter. The school district intends to award the contract by November 9, 2021, with all equipment required to be fully installed, operational, and personnel trained no later than August 25, 2022. Bid pricing must include the equipment with brand name and model number, complete delivery and installation, all training for food service personnel, and must exclude all state and federal taxes as the school district is exempt as a governmental unit. Evaluation criteria include equipment cost, conformity to specifications, delivery schedule compliance, service and warranty provisions, and references; bids will remain firm for 120 days from the opening date. Bidders must clearly identify any exceptions to specifications and provide detailed warranty coverage information, guaranteed response times, and parts and service availability. Additionally, bidders must submit three references from businesses that prepare equal or larger quantities of daily meals and have used the specified equipment for at least three years, including contact information and service history. Questions should be directed to Vicki Paull at (989)734-9101 or victoria.paull@rcashurones.org.

The Request for Proposal does not specify any set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are identified in the procurement documents. The Rational Combi Oven package includes two years of parts and labor warranty with a five-year steam generator warranty, installation services, and a four-hour chef assistance program, while the Vulcan Endurance Oven includes a one-year limited parts and labor warranty with an optional K-12 School Nutrition extended warranty providing an additional 12 months of coverage. The procurement documents do not specify an overall budget range or award value; however, the scope encompasses two complete commercial oven systems with installation and training services.