Request for Proposal for Scrap Vehicles-Equipment

The Madison Metropolitan School District (MMSD) has issued Request for Proposal 4080 seeking qualified vendors to purchase scrap vehicles and equipment, including pickup trucks, boxed trucks, vans, trailers, and various landscaping equipment. The procurement aims to identify local or regional buyers within 50 miles of Madison, Wisconsin, capable of removing, towing, and hauling large equipment and undrivable vehicles. Vendors must demonstrate organizational capabilities, possess minimum commercial liability insurance of $1,000,000 for bodily injury and property damage, and be able to place bids within 30 days of notice and remove awarded equipment within 30 days of winning bid. The evaluation will focus on proposal quality, references, organizational capabilities, key staff qualifications, and overall responsiveness to requirements, rather than price alone. Critical dates include a March 12, 2021 deadline for submission of intent and questions, with vendor questions expected to be answered by March 16, 2021. Proposals are due April 2, 2021, at 2:00 PM CST, with Board of Education approval estimated for April 26, 2021, and notification of intent to award by April 27, 2021.

The contract will be effective upon purchase order issuance or contract execution and will run through June 30, 2024, with potential for two additional one-year renewal periods by mutual agreement. Non-exempt vendors with 16 or more employees must submit affirmative action plans and equal employment opportunity documentation as required by District policy. The District is exempt from Federal Excise Tax and Wisconsin State Sales Tax and qualifies for governmental and educational discounts. No formal bidder's conference or site visits are mandated, though the District reserves the right to request oral presentations and site visits from top-scoring vendors. Proposals must be submitted with one hardcopy original and one electronic version to Mick Howen, Director of Administrative Services, at 4711 Pflaum Road, Madison, WI 53718, with contract administration handled by David Kapp, Assistant Director of Building Services. While specific award values are not detailed, the procurement is structured to secure competitive bids from qualified local vendors capable of efficiently removing and purchasing the district's surplus vehicles and equipment.