Request for Proposal for Facilitation Team to Host Community Forums

The Town of Dillon, located in Sedgwick County, Colorado, is seeking a professional facilitation team to conduct 6-8 community forums focused on developing the Town Center Master Plan. The Request for Proposal (RFP) aims to engage community members in defining the future vision and physical characteristics of the town center, with a comprehensive scope of work requiring the selected team to manage group dynamics, provide multiple input opportunities, and analyze community discussions. Key deliverables include hosting forums at various locations, discussing critical topics such as redevelopment scale, sense of place, design guidelines, business mix, and workforce housing, and producing summary reports after each meeting. The proposal evaluation will be conducted by a selection committee using criteria that include proposal quality, consultant reputation and experience, alignment with town interests, proposed approach and fees, and potential follow-up interviews. Proposals are due on June 25, 2025, at 4:00 pm MDT, with the final selection tentatively planned for July 2025, and the contract subject to Town Council approval.

While the RFP does not explicitly mention set-aside designations or specific restrictions for disadvantaged enterprises, it emphasizes that all proposal preparation costs are the responsibility of the bidder, with no reimbursement prior to full contract execution. The document does not indicate any incumbent vendors or specify existing technological infrastructure requirements for integration. The RFP requires bidders to submit detailed proposals that include consultant qualifications, prior experience, a proposed timeline, itemized costs, professional references, and potential conflicts of interest. Though a specific budget range is not disclosed, the town reserves the right to reject any or all proposals, suggesting flexibility in contract value and scope. Interested consultants are expected to demonstrate a comprehensive understanding of community engagement techniques, urban planning principles, and the ability to synthesize complex community input into actionable recommendations for the Town Center Master Plan.