Request For Proposal for Delineators

The Michigan Department of Transportation (MDOT) Grand Region, Muskegon Transportation Center, issued a Request for Proposal on May 10, 2019, for the purchase of delineators for safety usage in Kent County. The procurement seeks 25 boxes of 3M Diamond Grade Linear Delineation System Series 340 yellow-colored delineators and 7 boxes of white-colored delineators, totaling 1,350 units (50 units per box), to be delivered to the MDOT Maintenance Garage in Grand Rapids, Michigan within 21 calendar days of order placement. This is a one-time purchase with an anticipated contract begin date of May 16, 2019, and all bids must include F.O.B. Destination pricing with transportation charges prepaid and palletization whenever possible. The proposal submission deadline was May 15, 2019, at 3:00 p.m. Eastern Time, with a bidder questions deadline of May 13, 2019, and answers posted by May 14, 2019. Award will be made to the responsive and responsible bidder offering the lowest bid that meets minimum requirements, with pricing submitted on Schedule B being firm for the entire contract term. No mandatory pre-proposal meeting or site visit is required, though the State reserves the right to conduct facility tours, require oral presentations, conduct interviews and background checks, and request additional price concessions during evaluation. Required qualifications include maintaining Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability Insurance of $1,000,000 per accident, and Workers' Compensation Insurance according to applicable law, as well as providing a one-year warranty beginning on the in-service date and complying with all federal and state occupational safety standards including OSHA and MIOSHA requirements.

This contract is federally funded by the Federal Highway Administration and is not subject to Michigan's Qualified Service-Disabled Veteran preference, though qualified disabled veteran-owned businesses may receive consideration under MCL 18.1261(8). The solicitation does not identify any incumbent vendors or current contractors, nor does it specify set-aside designations restricting the types of organizations that can respond beyond standard insurance and compliance requirements. No specific budget range or award value is disclosed in the available documentation; however, the contract represents a straightforward one-time materials purchase rather than a service contract. Payment will be made exclusively through Electronic Funds Transfer within 45 days of invoice receipt. The delineators specified are standardized 3M products with defined technical specifications, and no existing infrastructure or technology integration is required for this procurement.