Request for Proposal Contracted Paving

The Town of North Hudson, New York is soliciting sealed unit-price bids for contracted asphalt paving at the North Hudson Recreation Area and Park, 3017 US Route 9, North Hudson, in Essex County, with bids due November 12, 2026 at 2:00 PM per the bid document (the listing shows November 13). The project is funded by the New York State Department of Environmental Conservation (DEC) and carries MWBE and SDVOB participation goals. The attached appendix describes DEC as having issued the procurement, while the bid document names the Town as the issuing body.

Participation goals are 30% for MWBE (15% MBE and 15% WBE) and 6% for SDVOB. The appendix lists the SDVOB goal as 0%, which conflicts with the 6% stated elsewhere. Bidders must submit MWBE and SDVOB utilization plans and demonstrate good faith efforts, and DEC may impose liquidated damages for MWBE goal noncompliance.

The scope covers furnishing all labor, materials, and equipment to install approximately 30,000 square feet of asphalt across the driveway access, beach lot, ballfield lot, and tennis court lot. Work consists of NYSDOT Type 3 binder course (Item 403.138902) and Type 6 top course (Item 403.178902). Bidders price per unit on the bid form, with prices inclusive of mobilization, placement, compaction, and incidentals. The Town will install a minimum of 5,000 square yards, but estimated quantities are not guaranteed. Bidders must comply with New York State Department of Labor prevailing wage rates and submit an experience certification, non-collusive bidding certification, Iran Divestment Act certificate, W-9, and conflict-of-interest statement. Required insurance includes $1,000,000 per occurrence commercial general liability, $1,000,000 combined single limit automobile liability, statutory workers' compensation, and $1,000,000 per occurrence excess/umbrella liability.

The contract term is one year, with options to renew for two additional years upon mutual consent. Completion is expected during the 2026 season or as early as possible in 2027. Site visits are highly recommended before the bid due date. The Town may reject any or all bids and waive immaterial defects. The contract is subject to State Comptroller approval and budget appropriations.