Request for Proposal-Business Cards

The Texas Medical Board (TMB) has issued a Request for Proposals (RFP No. 503-25-001) for business card printing services, targeting an initial order and subsequent orders for approximately 150 TMB employees. The procurement seeks a single vendor to produce customized business cards meeting specific design and print specifications, including standard 2" x 3.5" dimensions, 1-color thermo printing on the front, 4/4 digital printing with bleeds, and 100# Bright White Royal Linen Cover stock. The business cards must incorporate TMB's brand guidelines, featuring an orange horizontal line and potentially foiling the orange star using agency-specific colors. The RFP will utilize a best value evaluation matrix with weighted criteria: Respondent's Qualifications and Experience (40%), Implementation Strategy (30%), Price Schedule (20%), and Contract History (10%). The solicitation was posted on April 25, 2025, with responses due by May 30, 2025, and an anticipated contract commencement date of June 1, 2025. Vendors must provide scaled pricing for business card quantities ranging from 250 to 1,000 per employee and submit samples of previous business card work.

The procurement includes a mandatory HUB (Historically Underutilized Business) Subcontracting Plan, which aims to promote equal business opportunities for economically disadvantaged businesses. The state has established specific HUB participation goals across different contract types, with commodities contracts targeting 21.1% HUB vendor participation. Respondents must detail their subcontracting intentions, identifying potential HUB and non-HUB vendors, and demonstrating good faith efforts to include certified HUB vendors. While no specific budget range is explicitly stated, vendors will be evaluated on their pricing schedule, suggesting flexibility in contract value. The contract term is initially one year, with potential for two additional one-year renewals, not to exceed a total of three years. Compliance requirements include providing notification to potential subcontractors, submitting monthly compliance reports, and seeking agency approval for any modifications to the subcontracting plan. The jurisdictions involved in this procurement include Travis County and multiple Austin City jurisdictions, indicating a localized Texas state contract opportunity.