Request for Projectors

The Public Schools of Petoskey, Michigan, located in Emmet County, issued a Request for Bid (RFB) for the procurement of 75 Epson PowerLite 530 XGA 3LCD projectors to support district technology initiatives. Bidders must submit sealed, opaque bids in duplicate by March 5, 2020, at 1:00 p.m. local time at the Spitler Administration Building, 1130 Howard Street, Petoskey, Michigan 49770, with public bid opening and reading to follow immediately thereafter. Written interpretation requests must be submitted by March 2, 2020, and bidders are encouraged to monitor http://resources.petoskeyschools.org/tech-bids/projectors.2020.RFP.pdf through February 28, 2020, for potential specification changes or addendums. All projector units must be delivered within 30 days of contract execution to Petoskey High School, 1500 Hill Street, Petoskey, Michigan. Qualification requirements include submission of unit pricing with line item subtotals and grand totals, time and materials pricing for installation of one unit, staff resumes, warranty periods and RMA processes, three K-12 references for similar projects completed within the past three years, and completed Attachments C and D. Bidders must also provide notarized sworn statements disclosing any familial relationships with school board members or the superintendent and must certify compliance with Michigan's Iran Economic Sanctions Act. The district will award the contract to the lowest price for the most qualified bidder offering the most comprehensive solution, reserving the right to reject any or all bids.

No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are mentioned in the procurement documents. A bid security requirement of 5 percent of the total proposed bid, payable as a bid bond, certified check, or cashier's check, is mandated, with bids remaining binding for 60 days following bid opening. Payment will be structured as fixed-price with 25 percent upon contract execution, 50 percent upon verification of full feature cutover for all buildings, and 25 percent upon full system acceptance. The school district is a sales tax-exempt organization, and unit prices will be honored for subsequent purchases for not less than 60 days after project acceptance. No specific budget range or award value is provided in the bid documents, though the scope of 75 projectors suggests a substantial procurement opportunity.