Request for Preformed Thermoplastic for Pavement Markings

Sarasota County is seeking quotes for preformed thermoplastic pavement markings through a competitive bidding process focused on roadway signage materials. The procurement specifically requests 375 total boxes of FDOT Section 711 compliant thermoplastic materials, comprising 325 boxes of white 3' x 12" lines and 50 boxes of yellow 3' x 12" lines, with precise specifications requiring TMTG 0.125 inch (125 Mils) from Crown or an equivalent manufacturer. The Request for Quotes (RFQ) was released on April 2, 2025, with questions due by April 7, 2025, and final responses required by April 9, 2025, at 2:30 pm through the ProcureNow electronic portal. Bidders must submit electronic responses and provide references demonstrating experience with the specified products, comply with all applicable federal, state, and local regulations, and ensure all materials are new and current. Evaluation criteria will focus on responsiveness, vendor responsibility, and lowest total bid price, with the county reserving the right to purchase additional quantities at the quoted unit price within 30 days of award.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, and is open to standard commercial vendors capable of meeting the technical specifications. Bidders must complete a W-9 form, verify employment eligibility through E-Verify, and comply with state regulations regarding vendor conflicts and public records requirements. The total bid threshold is $50,000, with potential for pricing extension up to one year if the vendor agrees. Delivery will be to the Sarasota County Operations Center at 1001 Sarasota Center Boulevard, with delivery required before 3:30 pm. The contract includes standard warranty provisions, requiring either a one-year warranty from county acceptance or the manufacturer's standard warranty, whichever is longer. Vendors must also provide a Certificate of Insurance and understand that the county retains the right to request clarifications or additional information throughout the procurement process.