Request for door security devices

Midland Public Schools issued a Request for Proposal (RFP) for the procurement and installation of door security devices throughout its district. The project requires bidders to supply 687 Lockout "The Boot" Kit devices and 10 Lockout "The Boot" Spin Keys, with installation services required for 244 of the 687 devices. Contractors must provide all labor, materials, equipment, and on-site supervisory oversight necessary to complete the installation work, which must be finished by August 1, 2019, with all installation occurring during non-disruptive school hours. Sealed bids were due by 2:00 P.M. local time on January 31, 2019, with opening and public reading of bids scheduled for that date. Prior to submission, contractors were permitted to conduct site visits by appointment with Michael Moeggenberg, Director of Facilities and Operations. Bid proposals were required to include total pricing incorporating labor and materials, a detailed scope of work, project timeline, a bid security of 5 percent of the base bid (via bid bond, cashier's check, or money order), proof of state and local permits, and certificates of insurance naming Midland Public Schools as additional insured with minimum Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Excess Liability of $5,000,000 per occurrence and $10,000,000 aggregate, and Workers' Compensation meeting state requirements. All bids were required to remain firm for 180 days from the bid opening date, and bidders had to submit an Iran Economic Sanctions Act Certification and Familial Relationship Disclosure form.

The RFP documentation does not explicitly specify set-aside designations or restrictions limiting participation to particular types of organizations, such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the procurement materials. The RFP reserves the Board of Education's right to accept or reject any or all bids, to split awards by individual items, and to award to other than the low bidder when determined in the district's best interest. No specific contract award value or budget range is disclosed in the available documentation.