Request for competitive bids and proposals for internal connections

The Liberty County School System in Georgia is issuing a Request for Competitive Bids and Proposals for Internal Connections encompassing E-Rate eligible Category Two network infrastructure products and services across eleven school buildings. The procurement includes Cisco Meraki switching equipment (specifically two C9300X-12Y switches, 28 C9300L-48P-4X switches, 156 MS225-48FP switches, and 9 MS225-24P switches), 78 UPS units, power supplies, cables, transceivers, and comprehensive installation services scheduled from July 6, 2026, through July 24, 2026. Vendors must provide complete pricing including installation, configuration, labor, shipping, taxes, and all associated fees, with after-hours and weekend installation required unless pre-arranged with the district, and must ensure only one switch stack remains offline at any time during deployment. Required qualifications include a minimum of five years in business performing these services, possession of an E-Rate SPIN number, maintenance of a current E-Rate audit process, and provision of at least three references demonstrating prior K-12 educational experience. The RFP evaluation employs weighted scoring methodology allocating 25 points to price, 20 points to technical sufficiency, 15 points to technical support, 15 points to prior experience and references, 10 points to other cost factors, 10 points to overall suitability, and 5 points to proposal conformance. The mandatory walkthrough is scheduled for February 24, 2026, at 3:00 PM ET at Liberty Elementary, 600 Edgewater Drive, Midway, Georgia; written questions are due by March 2, 2026, at 12:00 PM ET; and all proposals must be submitted electronically to Currie Sutton at currieasutton@epicinc.org by March 10, 2026, at 2:00 PM ET with "Liberty County Schools - CAT2" in the subject line.

No specific set-asides for disadvantaged enterprises or minority-owned businesses are noted in the available procurement documents. Vendors must be interoperable with and compatible with the district's existing Meraki network infrastructure, and functionally equivalent products are acceptable if they maintain this compatibility. All vendors must maintain comprehensive insurance coverage including workers' compensation, public liability of $100,000 per person and $300,000 per accident, property damage of $50,000, and automobile/truck insurance of $300,000 per accident. The contract is contingent upon E-Rate funding eligibility and district approval, with the service period running from April 1, 2026, through September 30, 2027, and vendors must agree to provide the Lowest Corresponding Price as defined by FCC E-Rate rules and supply discounted bills reflecting net charges after E-Rate discounts. The district reserves the right to adjust quantities and timeframes, and to remove buildings and services at no additional charge if circumstances change during the contract term. No specific budget range or award value is disclosed in the available documentation.