Directions

LIBERTY COUNTY SCHOOL SYSTEM

DIRECTIONS FOR THE PRICING SPREADSHEET:

Please fill in the following spreadsheets with Description of Products, Part Numbers (if applicable), Quantity, and Price for the items proposed by your company.

Additional line items or parts may be added if needed to reflect a complete proposal.

Formulas included in the spreadsheet are for convenience only - each bidder is required to confirm that the pricing and formulas are correct.

Please include this pricing workbook in a digital format with the RFP response.

LOWEST CORRESPONDING PRICE (LCP):

Lowest corresponding price is defined as the lowest price that a service provider charges to nonresidential customers who are similarly situated to a particular applicant (school, library, or consortium) for similar services. See 47 C.F.R. § 54.500.

Service providers cannot charge applicants a price above the LCP for E-rate Program services. See 47 C.F.R. § 54.511(b).

This ensures that: 1) service providers do not charge applicants more than they would charge their other customers for the same services. See First Report and Order, 12 FCC Rcd 8776, 9031-32, para. 484; and 2) any lack of experience in negotiating in a service market does not prevent applicants from receiving competitive prices. See First Report and Order, 12 FCC Rcd 8776, 9031, para. 484.

A service provider – regardless of the size of the company or the category of service provided – must ensure that the LCP is provided to applicants. The applicant is not obligated to ask for it, but must receive it. See 1996 Universal Service Order, 12 FCC Rcd 87, 383, para. 540.

MANDATORY WALKTHROUGH DATE

There will be a mandatory bid meeting for this RFP.

WALKTHROUGH: February 24, 2026 to begin at 3:00 PM at Liberty Elementary, 600 Edgewater Drive, Midway, GA 31320

Vendor Information and SPIN

SERVICE PROVIDER INFORMATION

COMPANY NAME:

E-RATE SPIN NUMBER

ADDRESS:

CITY, STATE ZIP:

Contact Phone:

Contact Email:

IMPORTANT INSTALL & CONFIG INFO

Installation Instructions:

1. Vendor will provide on-site network engineer to assist Liberty technical team with the configuration of new switching equipment into existing infrastructure during the physical installation.

2. The vendor is responsible for installation of all equipment including stacking cables, power cables and fiber uplinks.

3. Vendor is responsible for the migration of switch and routing configuration from original equipment to new equipment.

4. After-hours and weekend installation is required unless pre-arranged and approved by the district. Daytime installation will only be permitted when the school is not being occupied or utilized for any function. Exact dates and times will not be determined until the project is started.

5. Existing switches/switch cabling/adaptors must be removed and taken to a designated area in the central office at 200 Bradwell Street, Hinesville, GA.

6. Existing UPS units and rail kits must be removed and discarded.

7. UPS must be mounted using rails kits at the bottom of the rack unless otherwise directed.

8. Some UPS units may be wall mounted. Vendor will be responsible for any additional mounting brackets if unable to use the included hardware.

9. All unused equipment must be taken to a designated area in the central office at 200 Bradwell Street, Hinesville, GA.

10. Boxes, packaging, and other installation debris must be discarded. School dumpsters may be used. All packaging must be broken down prior to disposing of in school dumpsters. UPS units may not be disposed of in school dumpsters. Vendor is responsible for the appropriate disposition of all UPS units in accordance with local laws.

11. Vendor will be responsible for handling all replacements of defective and inoperable equipment until the project is completed.

12. Vendor is responsible for troubleshooting and repairing any fiber or copper ethernet cables that are damaged during installation of new switching equipment.

13. Daily progress spreadsheets including, school, room number, switch serial number, and physical stacking order, with switch one being the top switch in the stack.

14. Vendor will be responsible for installation and mounting of all purchased equipment. This includes restoring patch cabling and installing all power cables.

15. All cables must be appropriately trained and secured using district approved cable management techniques.

16. All switching and UPS equipment must be labeled with device information determined by the district. All labeling must be approved by the district prior to installation.

17. Only one switch stack may be taken offline at a time. Vendor may not take the next stack offline until the prior stack has been completed and online.

MANDATORY WALKTHROUGH DATE

There will be a mandatory bid meeting for this RFP.

WALKTHROUGH: February 24, 2026 to begin at 3:00 PM at Liberty Elementary, 600 Edgewater Drive, Midway, GA 31320

The installation period will be from 7/6/2026 through 7/24/2026.

Bill of Materials

Equivalent Products must be Interoperable and Compatible with Existing Meraki Network