Request for competitive bids and proposals for internal connections

The Liberty County School System is seeking competitive bids for a Category Two E-rate eligible technology infrastructure project involving internal connections for four schools: Button Gwinnett Elementary, Lyman Hall Elementary, Joseph Martin Elementary, and Snelson-Golden Middle School. The procurement encompasses the acquisition and installation of network equipment including 47 Cisco Meraki switches, 27 UPS units, and 27 PDUs, with a service period from April 1, 2025 through September 30, 2026. Vendors must possess an E-rate SPIN number, have been in business for at least 5 years, and agree to provide discounted billing if requested. The evaluation criteria prioritizes pricing of E-rate eligible services at 25 points, followed by technical sufficiency (20 points), technical support (15 points), and prior experience (15 points). Key procurement dates include a mandatory walkthrough on February 28, 2025 at 4:00 PM, a question submission deadline of March 10, 2025 at 12:00 PM ET, and proposal submissions due by March 19, 2025 at 2:00 PM ET. Vendors must submit electronic proposals with detailed pricing in spreadsheet format, including three current references.

The procurement allows for functionally equivalent products that are interoperable with the existing Meraki network infrastructure, with the district reserving the right to adjust quantities after proposal receipt. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation. Vendors must maintain detailed documentation and comply with internal E-rate audit processes, with the district retaining the ability to cancel the procurement without penalty if E-rate funding is not secured. The documentation does not specify a precise budget range, but requires vendors to provide pricing adhering to the E-rate program's Lowest Corresponding Price (LCP) requirements. All installation work must be completed by July 27, 2025, with vendors required to follow specific installation procedures including equipment removal, mounting, cabling, labeling, and daily progress reporting. The procurement emphasizes comprehensive technical capabilities, pricing transparency, and alignment with E-rate program guidelines.