Request for bid - trailer mounted sewer cleaner

The City of Bainbridge, Georgia is seeking sealed bids for the procurement of one new trailer-mounted sewer cleaner through a formal Request for Bid process. The comprehensive bid solicitation requires detailed specifications for a complex piece of municipal infrastructure equipment, including specific requirements for water tank systems, fill stations, water pumps, rotating safety hose reels, sewer hose, hydraulic systems, engines, trailers, tool storage, and electrical systems. Bidders must submit fully completed official bid forms, provide manufacturer and model details, list three references for similar equipment in service, state warranty terms, and identify any specification exceptions. The bid is due on February 12, 2026, at 11:00 A.M. Eastern Standard Time, with a public bid opening immediately following. Prospective vendors must provide firm pricing valid for 30 days, include all delivery charges to Bainbridge, and potentially participate in an on-site equipment demonstration if requested by the City. All submitted bids must be sealed, signed in ink by a company official, and cannot be submitted verbally, by fax, or email.

The City of Bainbridge has implemented a local procurement preference, offering a 2% advantage to qualifying Decatur County businesses for supplies and equipment not part of a construction project. The procurement allows for potential negotiation with the lowest bidder and reserves the right to accept or reject any or all bids based on what is deemed in the City's best interest. Payment terms indicate the City requires a minimum of 30 days to process payment after goods receipt, though cash discounts for early payment will be considered. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must demonstrate compliance with detailed equipment specifications by marking each item "YES" or "NO" and explaining any exceptions separately. The bid does not specify a precise budget range or award value, but requires the winning vendor to deliver the sewer cleaner completely assembled and operational, with delivery timelines to be specified by the bidder in their proposal.