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INVITATION TO BID
January 12, 2026 The City of Bainbridge will receive sealed bids for One (1) New Trailer Mounted Sewer Cleaner, as described in the attached Specifications until Thursday, February 12, 2026, at 11:00 A.M. Eastern Standard Time and will be opened publicly and read aloud. Prices quoted must include all delivery charges to Bainbridge, Georgia.
Bids shall be addressed to the attention of Brenda Strickland, Purchasing Agent, City of Bainbridge, (US Postal Service) P.O. Box 158 (Zip Code 39818), (Courier Service/Hand Delivered) 1501 Pierce Street, Bainbridge, Georgia 39817, and plainly marked on the outside of the envelope “SEALED BID SEWER CLEANER”. We will not accept any bid unless it is plainly marked on the outside of the envelope as requested.
Bidders must complete all blanks on the attached Bid Form and Bid Specifications, or the bid may be subject to rejection. No bid will be entertained unless it is prepared upon the City of Bainbridge Bid Form and signed in ink by an official of the company submitting the proposal.
All prices quoted shall be firm for a period of 30 days from bid opening. The City of Bainbridge requires a minimum of 30 days to make payment to successful vendor after receipt of goods. However, cash discounts for early payment will be taken into consideration. If such a discount is available, please note this in your bid proposal.
The City of Bainbridge reserves the right to accept or reject any part of or all bids, and to waive technicalities or formalities in bidding, and the right to negotiate with the low bidder to reach a final contract, and to accept the bid deemed to be in the best interest of the City.
Local Procurement Preference: A local preference of 2% for qualifying Decatur-County Business will be permitted when evaluating bids for supplies, equipment, materials and personal services that are not a part of a construction project.
We welcome your proposal.
Sincerely
| Enclosures: Bid Form (2 Pages) | Brenda Strickland | |
| Bid Specifications (12 pages) | Purchasing Agent |
BID FORM
City of Bainbridge, Georgia Bid on Sewer Cleaner Please quote lowest prices at which you will furnish the sewer cleaner listed below: (Be sure to fill in all blanks.)
| QUANTITY | DESCRIPTION | | TOTAL BID PRICE |
| 1 | New Trailer Mounted Sewer Cleaner as described | | |
| in the attached specifications. | $______________________ | |
ALL ITEMS F.O.B. BAINBRIDGE, GEORGIA
If awarded bid, a cash discount of _______________ will be allowed on Bid Price if paid within _____________ days after the City of Bainbridge is in receipt of the trailer mounted sewer cleaner.
MFG. and MDL. Bid: __________________________________________________________________________
State Weight Empty: ___________________________ State Weight Full: _______________________________
Equipment of the same Manufacturer and Model offered by the bidder has been furnished to: (List three cities or counties and give length of time in service at each location. Include phone number and contact person.) if available, list cities in Georgia.
1. ________________________________________________________________________________________
2. ________________________________________________________________________________________
3. ________________________________________________________________________________________ DELIVERY: If awarded bid, the Trailer Mounted Sewer Cleaner will be delivered completely assembled and operational within no more than ________________________ days after the order is placed.
(Be specific, do not estimate)
WARRANTY: Bidder shall state warranty period and all conditions of warranty: ___________________________ Exceptions to specifications: ___________________________________________________________________ DEMONSTRATION: The City of Bainbridge reserves the right to request a demonstration model, on site City of Bainbridge, of Trailer Mounted Sewer Cleaner offered before the bid is awarded.
The above in accordance with Specifications and Invitation to Bid dated January 12, 2026.
Bidder’s Authorized Signature: _________________________________________________________________
BID FORM “continued” The undersigned certifies that the Bid Invitation and Specifications have been reviewed; and understands that once the bid opening begins, a bid cannot be withdrawn for modifications. All prices, terms, and conditions will be firm for a period of 30 days from bid opening.
FIRM NAME: _______________________________________________________________________________ ADDRESS: _________________________________________________________________________________ ___________________________________________ ZIP ___________________________________ NAME AND TITLE OF PERSON SUBMITTING BID (Please Type or Print Legibly) TELEPHONE: _______________________________________________________________________________ DATE: ____________________________________________________________________________________ EMAIL: ___________________________________________________________________________________
AUTHORIZED SIGNATURE: ____________________________________________________________________
BIDDER: ___________________________________________________________________________________ (List Company Name) City of Bainbridge, Georgia SPECIFICATIONS: TRAILER MOUNTED SEWER CLEANER (Remember to fill in all blanks) The Trailer Mounted Sewer Cleaner offered must equal to or exceed these specifications.
GENERAL INFORMATION
Each bidder must indicate his/her compliance with these specifications by marking “YES” or “NO” in the appropriate column for each paragraph of these specifications, indications “YES” will mean a full compliance; indicating “NO” will mean an exception is being taken. All exceptions must be fully explained on a separate page, titled “Exceptions”, giving reference to the page and paragraph where the exception is being taken. Failure to comply with this requirement can be used as a basis for rejection of bid.
It is the intent of these specifications to describe the minimum requirements for a New High Pressure Water Jet designed for the removal of sand, dirt, grease, detergents, other materials normally found in grease traps, storm drain, laterals and sanitary pipes. The machine described will be designed to deliver high performance capabilities and provide maximum safety and convenience. All parts not specifically mentioned which are required for complete unit shall conform in design, strength, quality of material, and workmanship to the highest standards of engineering practice, OSHA, and EPA regulations.
The Trailer Mounted Sewer Cleaner furnished under this proposal shall be the manufacturer’s latest model and design in current production. The omission of any standard feature described herein shall not void the bidder’s responsibility to furnish a complete unit with all standard equipment. The unit shall conform to the best practice known to the Sewer Cleaner trade in design, quality of materials and workmanship. The bidder shall represent by his/her bid that all equipment shall be new and unused. The unit supplied under these specifications and all equipment, standard and optional, shall be completely assembled, adjusted, installed, operational and ready for use by the City of Bainbridge.
If the Sewer cleaner offered differs from the provisions contained herein, these differences must be explained in detail.
| | | | | | Bidder Complies |
| A. | | WATER TANK SYSTEM: | | | | |
| 1. | | | Water tank capacity shall be a total of 700 gallons with each tank having a | | |
| | | capacity of 350 gallons. 700-gallon tanks consisting of a single chamber are | | | |
| | | are not acceptable due to excessive water surging while driving. This will | | | |
| | | prove a minimum run time of at least 17 minutes. Tanks shall be constructed | | | |
| of .375” thick High-Density Polyethylene with a five (5) year warranty. | Y|_| | N|_| | | | | |
| 2. | | The tank shall be equipped with an access hole at the top to allow for | | | | |
| cleaning | | | Y|_| | N|_| | |
| 3. | | Shall be constructed of Polyethylene to be ultraviolet stabilized to prevent | | | | | | |
| | | material breakdown. | | | | y|_| | N|_| |
| 4. | | Tanks constructed of steel will not be acceptable due to the potential of | | | | | | |
| | | water pump damage by rust and corrosion particles. | | | Y|_| | N|_| | |
| 5. | | Tank draining shall be provided via a 2” drain minimum. | | | Y|_| | N|_| | | |
| 6. | | All plumbing from water tank to pump inlet shall contain the tank valve, | | | | | | |
| | | inline filter, and water dump valve. | | | Y|_| | N|_| | |
| 7. | | A water level sight gauge shall be provided on the side of the tank near the | | | | | | |
| | | operator’s station. | | | | Y|_| | N|_| |
| 8. | | Tanks must be secured with resilient nylon straps that wrap around tank. | | | | | | |
| | | Bolt on tanks or tanks secured with metal straps will not be accepted. | | Y|_| | N|_| | | |
| B. | FILL STATION: | | | | | | | |
| 1. | There shall be an open port at the top of the water tank to allow access to | | | | | | |
| | the tank for filling with water. A filter shall be provided to prevent debris | | | | | | |
| | entering the water tank and is removable for cleaning. | | | Y|_| | N|_| | | |
| 2. | An overhead type tank filling assembly with a 2-1/2” fire hydrant fitting | | | | | | |
| | shall be located on the curb side of the machine. A positive air gap, anti- | | | | | | |
| | siphon system shall in incorporated to protect the potable water supply. | | Y|_| | N|_| | | | |
3. A 2-1/2” hose storage rack shall be supplied ridged mounted to the machine. Y|_| N|_|
| C. | WATER PUMP: | | | |
| 1. | Pump shall be positive displacement, heavy duty, and single acting triplex | | |
| | type having a capacity of at least 40 GPM at 2,000 PSI. | Y|_| | N|_| |
| 2. | Pump shall have solid ceramic plungers and be capable of continuous | | |
| operation at maximum designed pressure as well as running dry without | | |
| damage. The run dry feature shall not require any type of clutch or low | | |
| water warning system. | Y|_| | N|_| |
| 3. | Pump shall consist of three (3) cylinders for smooth operation. In addition, the | | |
| pump shall be protected from over pressurizing by a pressure relief valve. | Y|_| | N|_| |
| 4. | Blowout disc safety relief systems are not acceptable as they are prone to | | |
| nuisance failures. | Y|_| | N|_| |
| 5. | Pump should have an air gap between the crankcase and plunger to prevent | | |
| water from entering the crankcase in the event of valve failure. | Y|_| | N|_| |
| 6. | Pump suction to be constructed of corrosion resistant piping with integral “Y” | | |
| strainer for protecting the pump suction. | Y|_| | N|_| |
| 7. | Pump shall be capable of pumping fresh, salt, and brackish water as well as | | |
| specified chemicals without damage to the pump. In addition, the pump shall | | |
| be rated for temperatures of at least 120 degrees. | Y|_| | N|_| |
8. Pump suction system must have a single air bleed valve for air removal. Y|_| N|_|
9. Pump shall have an oil sight gauge. Y|_| N|_|
| 10. | The water pump shall be equipped with an Air Purge System for protection | | | |
| | to high-pressure pump and hose during freezing conditions. | Y|_| | N|_| |
| 11. | As standard equipment, the unit will have a recirculating valve that allows | | | |
| | the operator to run water through the entire jetting system during cold | | |
| | weather operations. | Y|_| | N|_| |
| 12. | The water pump shall be equipped with drain valves for protection during | | | |
| | freezing conditions. | Y|_| | N|_| |
| D. | ROTATING SAFETY HOSE REEL AND CONTROLS: | | | | |
| 1. | The Safety Reel will rotate a full 180 degrees providing easy access to man- | | | |
| | holes. The 180-degree rotation will enable the operator to position the machine | | | |
| | out of traffic pattern and provide protection while operating the machine. The | | | |
| | rotating ability of the hose reel allows the operator to manipulate the hose | | | |
| | reel into various positions depending on location of manhole. This allows for | | | |
| | proper positioning of the hose reel without backing up or repositioning the | | | |
| | sewer machine. The hose reel is mounted on an industrial swivel bearing that | | | |
| | is sealed and eliminates contamination from dirt. The industrial swivel bearing | | | |
| | shall have minimum requirements of 7.88 I.D., 14” O.D., and 2” thickness. The | | | |
| | Industrial Swivel Bearing shall have a minimum load bearing weight of 5,000 | | | |
| | ft.-lbs. The bearing design shall have no wear points except the greaseable | | | |
| | ball bearings and the races, which are constructed of hardened steel to | | | |
| | minimize wear. The bearing design minimizes any friction for easy pivoting. | | | |
| | The rotating hose reel will lock into position using a spring-loaded safety pin | | | |
| | at 2” intervals. | | Y|_| | N|_| |
| 2. | The hose reel shall be constructed of ¼” steel, designed to withstand maximum | | | |
| | working pressure without distortion. | Y|_| | N|_| | |
3. Hose reel shall have a capacity of 800’ of ¾” high-pressure sewer hose. Y|_| N|_|
4. The outside diameter of the hose reel drum shall not exceed 42”. Y|_| N|_|
| 5. | Outer edges of reel shall have a rolled, flanged edge with a minimum width | | |
| 1-1/2” to add strength and to eliminate damage to hose by sharp reel edges. | | |
| Reels without rolled edges are not acceptable. | Y|_| | N|_| |
| 6. | The design of the reel shall include a minimum of ¼” deep “shoulder” machined | | |
| into the shaft that traps the reel between the bearing blocks on either side of | | |
| the reel. This shoulder eliminates side-to-side movement of the reel and prevent | | |
| the shaft from sliding out from the reel and creating any thrust (side) loads on | | |
| the reel assembly. | Y|_| | N|_| |
| 7. | The center of the reel shall include at least three baffle structures that | | |
| reinforce the center of the drum. The reel shall be specially designed to | | |
| handle all the loads that have been measured during cleaning operations, | | |
| including the pull force from the operation of the nozzle, and the compressive | | |
| forces from the pressurization of the hose. | Y|_| | N|_| |
| 8. | The reel shall be an enclosed structure with no moving parts and no hoses | | |
| exposed to the outside of the reel. This will protect the hoses and minimize | | |
| the chance if injuries due to moving parts. Exposed hoses shall not be | | |
| acceptable. | Y|_| | N|_| |
| 9. | All hose connections must be accessible to allow tightening without removing | | |
| the sewer hose. | Y|_| | N|_| |
| 10. | All hoses used to supply the hose reel, or its hydraulic system shall be flexible | | | |
| | and shall be fully enclosed in a shroud and routed underneath the reel | | |
| | structure below the reel drum. The hoses shall be fully secured and protected | | |
| | against chafing and rubbing. | Y|_| | N|_| |
| 11. | The reel shall be driven with hydraulic power in both directions. The hydraulic | | | |
| | drive shall have sufficient power to retract the hose when fully extended into | | |
| | the pipe with the cleaning nozzle in operation. | Y|_| | N|_| |
| 12. | A hydraulic valve shall be provided to allow freewheeling of the hose reel | | | |
| | with the engine on or off. | Y|_| | N|_| |
| 13. | The hydraulic drive motor that powers the hose reel shall be of a floating | | | |
| | mount design and NOT integral to the reel support system. A standard duty | | |
| | set screw ball bearing must be utilized to support both sides of the reel. | | |
| | Units that utilize the reel drive motor as a part of the reel weight bearing | | |
| | system is not acceptable. Reel shall be direct drive, no chains or sprockets | | |
| | are to be associated with the drive system. | Y|_| | N|_| |
| 14. | The hydraulic controls for the hose reel will consist of a variable reel speed | | | |
| | control and forward/neutral/reverse directional control. | Y|_| | N|_| |
| 15. | Controls shall be mounted in a watertight NEMA 4 enclosure on the rotating | | | |
| | hose reel control panel shall consist of: Engine throttle control, started with | | |
| | key lock starting switch, voltmeter, oil pressure, hour meter, light switches, | | |
| | and low water warning light. | Y|_| | N|_| |
16. All control wirings shall be color coded to function. Y|_| N|_|
17. The control panel will have a glycerin filled water pressure gauge. Y|_| N|_|
| 18. | The control panel will have an LED light to illuminate the control panel | | | |
| | during operation. | Y|_| | N|_| |
| 19. | The Sewer Hose Reel shall be equipped with an Automatic Level Wind, | | | |
| | which allows for “hands-free” winding of sewer hose onto the hose reel. | | |
| | This option will incorporate a drive system, which scrolls a pivoting four | | |
| | roller head back and forth across the hose reel for proper winding of | | |
| | sewer hose onto reel. Four roller heads shall be easily calibrated left and | | |
| | right without the need for tools. The system is equipped with a hydraulic | | |
| | controlled elevation system, which incorporates dual cylinders and a pivot | | |
| | arm raise and lower the level wind guide depending on location of manhole. | | |
| | Level Wind raises/lowers minimum of 45 degrees. | Y|_| | N|_| |
20. An LED flood light will be equipped on the hose reel to illuminate work area. Y|_| N|_|
| 21. | The unit will be supplied with a Reference Counter that includes a digital | | | |
| | screen with LCD display. The Reference Counter measures the rotation of the | | |
| | hose reel and takes into the account the diameter of the hose, the length of the | | |
| | hose reel drum. Based on that information, the Reference Counter calculates | | |
| | the progress of the nozzle to the accuracy of +/- 10% and sends this information | | |
| | to the display screen. The Reference Counter operates on 12 volts. The Digital | | |
| | Distance Counter should be capable of displaying either English or Spanish | | |
| | language and distances in either feel or meters. | Y|_| | N|_| |
| E. | SEWER HOSE: | | | |
| 1. | The unit will be supplied with sewer cleaner hose capable of cleaning | | |
| | residential, commercial, or sanitary service lines, culverts, drainage tiles, and | | |
| | other open conducts. | Y|_| | N|_| |
| 2. | The unit will be supplied with up to 800 feet of ¾” ID of Sewer Hose with an | | |
| operating pressure of 2,500 PSI and a minimum burst pressure of 7,500 PSI. | Y|_| | N|_| |
| F. | HYDRAULIC SYSTEM: | | | |
| 1. | The hydraulic power system for driving the units systems shall consist of a | | |
| | pump directly driven by an auxiliary engine. | Y|_| | N|_| |
| 2. | | The hydraulic pump shall have a minimum operating capacity of at least 9.5 GPM | | |
| and a tank with an inspection port and a filter that can be cleaned or replaced. | | Y|_| | N|_| |
| 3. | | The hydraulic filter assembly shall be located on the hydraulic tank subassembly | | |
| so as facilitate filter change and create less clean up. | | Y|_| | N|_| |
| 4. | | Shut-off valves will be installed on the suction lines to facilitate servicing of the | | |
| hydraulic pump without the need of draining. | | Y|_| | N|_| |
| G. | PIPING: | | | |
| 1. | All piping systems subjected to high pressure shall use zinc chromate plated | | |
| | steel or stainless-steel fittings with minimum burst pressure of four times the | | |
| | system pressure. Hoses working pressure ratings shall exceed the maximum | | |
| | system pressure. | Y|_| | N|_| |
| 2. | A strainer with a minimum of 80/20 mesh screen shall be installed in the suction | | |
| line at a location accessible for cleaning. | Y|_| | N|_| |
3. All piping shall be installed to drain by gravity. Y|_| N|_|
| 4. | To control water flow water pump, a single lever control shall regulate direction | | |
| of water either to hose reel or back to tank utilizing a high-pressure valve assembly. | | |
| This single lever control shall control a 3-way valve. | Y|_| | N|_| |
| 5. | Water delivery to hose reel shall pass through a single, greaseable 90-degree | | |
| swivel rotary coupling. | Y|_| | N|_| |
| H. | ENGINE: | | | |
| 1. | The engine shall be a 56 HP TIER IV turbo diesel powered, water-cooled, three | | |
| | cylinder type with electronic governor, air cleaner, and muffler. | Y|_| | N|_| |
| 2. | The water pump and auxiliary engine will be fully enclosed in the same compartment. | | |
| The shroud design of the trailer jet shall be constructed of painted steel and will | | |
| allow for ease of maintenance and for protection against pilferage and inclement | | |
| weather. The shroud shall be a zone-piece welded construction of steel to eliminate | | |
| any potential for faster breakage or rust streaking from bolts on their holes. Bolt- | | |
| together shrouds are not acceptable. Fiberglass shrouds are not acceptable. The | | |
| shroud shall be flexibly mounted to the trailer frame via elastomeric mounting | | |
| pads, which will allow the shroud to float as well as eliminate any nuisance | | |
| rattles. The shroud shall include three (3) fully hinged access doors that are | | |
| locking and keyed alike. These doors shall be fully recessed for optimum aerodynamics | | |
| as well as allow for the protection of interior components from weather and | | |
| vandalism. Door hinges shall be constructed of stainless steel and bolted to | | |
| bolted to the shroud. Ventilation in the above doors shall be via louvered | | |
| openings again to maintain optimum aerodynamics as well as resistance to | | |
| weather infiltration. | Y|_| | N|_| |
| 3. | Engine shall have integral low oil pressure/high water temp shutdown system. | | |
| Murphy switches or any other mechanical switches are not acceptable. | Y|_| | N|_| |
| 4. | The required engine accessories shall be furnished, including, but not limited | | | | |
| | to: | | | | |
| | • 12-volt ignition system with alternator and battery | | | Y|_| | N|_| |
| · Electronic controlled throttle | | Y|_| | N|_| | | | |
| · Starter with key lock starting switch | | Y|_| | N|_| | | | |
| · Replaceable cartridge type oil filter | | Y|_| | N|_| | | | |
| · Replaceable cartridge type fuel filter | | Y|_| | N|_| | | | |
| · Replaceable air filter | | | Y|_| | N|_| | | |
| · Positive crankcase ventilation system | | Y|_| | N|_| | | | |
| 5. | The engine shall be equipped with an over-center style with a spring loaded | | | | |
| | pressure plate and self-sustaining lever operator for positive engagement of | | | | |
| | water pump. The clutch engagement must be located at the operator’s station. | Y|_| | N|_| | | |
| 6. | Cog style synchronous belt, from engine sheave to pump sheave, is adjustable | | |
| by movement of water pump. | Y|_| | N|_| |
| 7. | Engine and pump shall be mounted on an independent subframe to assure | | |
| optimal belt and sheave alignment. | Y|_| | N|_| |
| 8. | The engine fuel tank will have sufficient capacity to facilitate 8 hours of | | |
| continuous operation. | Y|_| | N|_| |
| 9. | Engine controller will include a display of engine tachometer, engine coolant | | |
| temperature, engine load percentage, fuel temperature, battery voltage, and | | |
| hour meter. | Y|_| | N|_| |
10. The shroud shall have LED compartment lighting. Y|_| N|_|
| I. | TRAILER: | | | |
| 1. | The trailer manufacturer must be a National Association of Trailer Manufacturers | | |
| | (NATM) member. Trailer must be certified by NATM to have been manufactured | | |
| | in accordance with NATM guidelines. NATM member products are regulated by | | |
| | two sections in the Department of Transportation (DOT); primarily the National | | |
| | Traffic and Safety Administration (NHTSA), and secondarily, the Federal Motor | | |
| | Carrier Safety Administration (FMCSA). Both of these regulatory bodies develop | | |
| | regulations concerning trailer safety. | Y|_| | N|_| |
| 2. | The frame shall utilize a modular design (Vari-Flex or equal) approach that the | | |
| unit will accept any alteration of hose reel assembly or pump and engine | | |
| combination without ANY welding. All future product upgrades for hose reel | | |
| and/or pump and engine combinations MUST bolt into the existing unit for | | |
| purposes of easy upgrade-ability. | Y|_| | N|_| |
| 3. | The frame shall be heavy gauge steel tubing construction. The outer frame | | |
| being of a 2”x6” construction with a 2”x4” ‘spine’ running beneath the reel | | |
| and water tank areas. Steel thickness on frame tubes shall be minimum of ¼”. | Y|_| | N|_| |
| 4. | Unit will be equipped with two (2) 7,000 lb. capacity leaf spring axles. Torsion | | |
| suspension will not be accepted. | Y|_| | N|_| |
| 5. | Unit will be equipped with four (4) radial tires and 16” billet rims rated for | | |
| 14,000 lbs. GVWR trailer. | Y|_| | N|_| |
6. Trailer will have 4” adjustable tongue height. Y|_| N|_|
| 7. | Trailer will be equipped with heavy-duty fenders, 2-5/16” ball type hitch, and | | |
| electric brakes with breakaway switch. | Y|_| | N|_| |
| 8. | Unit will be equipped with FMVSS 108 compliant lighting, reflectors, license | | |
| plate holder and safety chains. | Y|_| | N|_| |
| 9. | Trailer unit will be equipped with heavy-duty fenders, triple tube tongue, 2-5/16” | | |
| ball type hitch, and electric brakes with break away switch. | Y|_| | N|_| |
| 10. | The trailer shall have bolt on fenders to facilitate easy replacement in the event | | | |
| | of damage. Weld on fenders are not acceptable. | Y|_| | N|_| |
11. Trailer will include an amber LED strobe safety light. Y|_| N|_|
| J. | TOOL STORAGE: | | | |
| 1. | Unit will be equipped with one (1) heavy-duty 16-gauge aluminum top-opening | | |
| | toolbox with keyed lock system for storage of nozzles and other tools mounted | | |
| | curbside. The toolbox will measure 14” high, 45” wide, by 11” deep. Weather | | |
| | stripping will protect toolbox from intrusion of water or liquids. | Y|_| | N|_| |
| K. | PAINTING: | | | |
| 1. | Before painting, all metal shall be cleaned and etched with a phosphoric wash | | |
| | to insure permanent bond of primer and paint. | Y|_| | N|_| |
| 2. | All components of the unit whether purchased or manufactured shall be BOTH | | |
| primed and painted prior to assembly in order to assure maximum resistance | | |
| to corrosion. Painting after the assembly process is NOT acceptable. | Y|_| | N|_| |
| 3. | The unit shall have the trailer frame painted black and the hose reel shall be | | |
| painted Sewer Equipment Blue. | Y|_| | N|_| |
| L. | ELECTRICAL: | | | |
| 1. | All switches and/or engine controls shall be housed in a NEMA 4 enclosure | | |
| | to ensure maximum protection against the elements. | Y|_| | N|_| |
| 2. | All electrical connections shall be made via water-tight NEMA 4 equivalent | | |
| splices. All splices shall be soldered and insulated with shrink tubing. | Y|_| | N|_| |
| 3. | The main power supply shall have circuit protection and come directly from | | |
| the unit’s battery. All functions shall de-energize when the ignition switch is | | |
| turned off. The ignition switch shall be used to energize various relays but | | |
| not as a main power source. | Y|_| | N|_| |
| 4. | A dedicated ground shall be supplied to the control panel to assure a positive | | |
| ground for all devices. Local grounding of the devices is not acceptable. | Y|_| | N|_| |
5. All electrical wiring shall be protected by suitable loom. Y|_| N|_|
| 6. | The lighting system and all other components shall meet all applicable | | |
| standards. | Y|_| | N|_| |
7. 7 pole wiring plug shall be included to plug into tow vehicle. Y|_| N|_|
| 8. | A wireless remote-control system shall be supplied to actuate various functions | | | | |
| on the unit. Said unit shall conform to the following parameters: | | | | |
| • The wireless remote RF unit will use a microprocessor controlled PLL synthesizer | | | | |
| | with up to 85 different channels. | | Y|_| | N|_| |
| • | The wireless remote will operate in the frequency range 902-928 MHz. | Y|_| | N|_| | |
| • | The wireless remote will have a range of 300’ with an obstructed view | | | |
| | and 1000’ with an obstructed view. | | Y|_| | N|_| |
| • | The wireless remote will have an operating time of 130 hours of continuous | | | | | |
| use. | | | | Y|_| | N|_| |
| • | The wireless remote will include a battery charger utilizing a 12-volt source. | Y|_| | N|_| | | | |
| • | The wireless remote shall have a temperature range of -20° - 160° F. | | Y|_| | N|_| | | |
| • | Remote functions will include water pump on/off, throttle up/down, hose | | | | | |
| reel payout/retrieve and kill switch. | | | Y|_| | N|_| | |
| • | Should the remote need to be replaced, operating parameters shall be | | | | | |
| stored in wireless receiver, allowing in the field pairing “off the shelf” | | | | | |
| replacement remote. | | | | Y|_| | N|_| |
| M. | HANDGUN CLEAN UP: | | | |
| 1. | The clean-up systems will include a wash-down gun, 25’ of 1/2” ID hose, | | |
| | and will be equipped with a quick-disconnect fitting near the operator’s | | |
| | station. | Y|_| | N|_| |
2. The gun shall be a machine grip with trigger shut off and guard. Y|_| N|_|
| 3. | The high-pressure hose shall have a rating of 3,000 PSI working pressure | | |
| and a 12,000 PSI burst pressure. | Y|_| | N|_| |
4. The cleaning system shall have its own relief set at 500 PSI. Y|_| N|_|
| N. | STANDARD ACCESSORIES: | | | | |
| 1. | One (1) finned nozzle extension | Y|_| | N|_| | |
| 2. | One (1) 15 degree penetrator nozzle | Y|_| | N|_| | |
| 3. | One (1) 35 degree flushing nozzle | Y|_| | N|_| | |
| 4. | One (1) nozzle rack | | Y|_| | N|_| |
| 5. | One (1) BB hose guide | | Y|_| | N|_| |
| 6. | One (1) Upstream pulley guide | Y|_| | N|_| | |
| 7. | One (1) 25’ x 2-1/2” fill hose | Y|_| | N|_| | |
| O. | ADDITIONAL ACCESSORIES: | | | |
| 1. | One (1) 25’ x 3/4" leader hose | Y|_| | N|_| |
2. One (1) LED wireless hand-held rechargeable spotlight with storage bracket Y|_| N|_|
| P. | SERVICE WARRANTY: | | | |
| 1. | The vendor shall furnish a standard manufacturer’s service and warranty | | |
| | policy and shall pay any cost of inspection and adjustment that may be | | |
| | necessary in accordance with warranty: | Y|_| | N|_| |
| Because the maintenance of this equipment in good operational condition |
| without protracted time out for repairs is very important, it is essential that |
| repair parts and service be adequate and readily available. The bidder shall |
| state name, address, and phone number where a complete stock of repair |
| parts and service facilities are available. ____________________________________________ |
| Q. | DEMONSTRATION: | | | |
| 1. | The City of Bainbridge reserves the right to require from the bidder a | | |
| | demonstration of the Sewer Cleaner offered in an operational situation | | |
| | within the City of Bainbridge for inspection before any bid is awarded. | Y|_| | N|_| |
| R. | LITERATURE: | | | |
| 1. | The bidder shall furnish with bid proposal descriptive literature and | | |
| | pictorial of Unit offered complete with diagram stating dimensions. | Y|_| | N|_| |
| 2. | Detailed factory specifications of Unit offered shall also accompany bid | | |
| proposal. | Y|_| | N|_| |
| 3. | The successful bidder shall supply at time of delivery: | | | |
| • | Parts Manual | Y|_| | N|_| |
| • | Service Manual | Y|_| | N|_| |
| • | Operator’s Manual | Y|_| | N|_| |
| • | Certificate of Origin | Y|_| | N|_| |
S. SUBMISSION REQUIREMENTS:
| 1. | The City reserves the right to establish any and all elements or terms of | | |
| this procurement process. All bids submitted shall be binding upon each | | |
| bidder’s team if accepted by the city. | Y|_| | N|_| |
| 2. | BIDS DELIVERED VERBALLY OR BY ELECTRONIC MEANS, SUCH AS FACSIMILE | | |
| AND EMAIL, ARE NOT ALLOWED. | Y|_| | N|_| |
| 3. | Except for otherwise provided in this bid, the City of Bainbridge reserves the | | |
| right to retain all bid materials regardless of which bidder is selected. All bids | | |
| and accompanying documents become the property of the City of Bainbridge. | Y|_| | N|_| |
| T. | REJECTION: | | | | |
| 1. | The City reserves the right to reject any and all bids, to waive any informalities | | | |
| | in bids received, to accept or reject any or all of the items bid, and to award the | | | |
| | contract in whole or in part and/or negotiate any or all items with individual | | | |
| | Bidders if it is deemed in the City’s best interest. Moreover, the city reserves | | | |
| | the right to make no selection if bids are deemed to be outside the City's | | | |
| | fiscal constraint or not in the best interest of this City. | | Y|_| | N|_| |
| U. | AWARD: | | | | |
| 1. | The City reserves the right to award a contract, based on initial offers received | | | |
| | from Bidders, without discussion and without conducting further negotiations. | | | |
| | Under such circumstances, the acceptance of a proposal by the City shall be | | | |
| | deemed to be an acceptance of an offer such that acceptance will be binding | | | |
| | upon both parties. A proposing offer should therefore be based on the most | | | |
| | favorable terms available from a price, business requirements and technical | | | |
| | standpoint. Contractual commitments are contingent upon the availability | | | |
| | of fuds, as evidenced by award of contract. Once awarded, the contract will | | | |
| | be the final expression of the agreement between the parties and may not | | | |
| | be altered, changed, or amended except by mutual agreement, in writing. | Y|_| | N|_| | |
| V. | EXCEPTIONS TO THE BID: | | | |
| 1. | All requested information in the Bid must be supplied with the bid, any | | |
| | exceptions shall be clearly identified, referencing page number and | | |
| | category of bid. The written explanation shall include the scope of the | | |
| | exceptions, the ramifications of the exceptions for the city, and the | | |
| | description of the advantages or disadvantages to the city as a result | | |
| | of such exceptions. The City, at its sole discretion, may reject any exceptions | | |
| | or specifications within the bid. | Y|_| | N|_| |
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