Request for Bid (RFB 4077) for Cisco Enterprise Agreement for Wireless Licensing and Support

The Madison Metropolitan School District in Wisconsin is issuing Request for Bid (RFB 4077) for a Cisco Enterprise Agreement covering wireless licensing and support services. The Technical Services Department seeks annual pricing for a five-year agreement from July 1, 2021, through June 30, 2026. The procurement focuses on Cisco DNA for Enterprise Agreement Access Wireless products, including wireless licensing, support services, and enterprise agreement advantages. Vendors must possess a Service Provider Identification Number (SPIN) and be prepared to submit FCC Form 474 for E-Rate Category 2 funding reimbursement. The bid evaluation will use a weighted rating matrix considering cost of eligible products (35%), integration with existing network architecture (30%), in-state/local vendor status (20%), past performance with the district (10%), and Service Provider Invoice (SPI) invoicing/FCC Form 474 compliance (5%). Bid submissions are due January 22, 2021, at 2:00 PM Central Standard Time, with one original and three copies to be submitted via US mail, hand delivery, or delivery service to Administrative Services.

The procurement appears open to all qualified vendors capable of meeting the technical specifications and E-Rate program requirements. The district is tax-exempt and expects governmental and educational discounts to be reflected in pricing. Vendors must comply with applicable safety regulations and OSHA standards, and provide standard warranties honored for one year from receipt. The district reserves critical flexibilities, including the right to defer or cancel agreements if E-Rate funding becomes unavailable, exclude equipment potentially ineligible under FCC Form 471 review, and adjust quantities to meet actual needs. While a specific budget range is not explicitly stated, the bid includes a quantity specification of 2,700 units for the Wireless DNA Enterprise Agreement Advantage product line. The contract allows the district to cancel unfulfilled portions of orders not completed within 60 days of purchase order submission. Communication regarding the RFB should be directed to Mick Howen, Director of Administrative Services, at mjhowen@madison.k12.wi.us, with contract administration handled by Jeff Knutsen, Director of Technical Services.