Request for Bid (RFB 3386) for G3 Chromebook Sleeves/Cases

The Madison Metropolitan School District (MMSD) in Wisconsin is seeking bids for Request for Bid (RFB) 3386 to procure 3,700 sleeves/cases for 11.6" Chromebooks. The preferred product is the Brenthaven TRED 13 Sleeve with Pouch (Model 2690) and shoulder strap (Model 7612), specifically designed to fit Lenovo ThinkPad Yoga 11e Chromebooks. The bid evaluation will be based on a weighted scoring matrix: 30% for Chromebook sleeve quality, 20% for delivery plan, and 50% for cost. Bids are due by July 6, 2017, at 2:00 PM Central Standard Time, with submission required in triplicate via U.S. mail, hand delivery, or delivery service to Administrative Services. If vendors propose an alternative sleeve/case, they must submit a physical sample by the deadline. The Board of Education will review vendor selections on July 31, 2017, with purchase orders expected to be issued by August 4, 2017, and targeted Chromebook delivery to G3 schools by October 1, 2017.

The MMSD requires vendors to meet specific compliance standards, including safety requirements per Wisconsin Administrative Code and OSHA standards. Vendors must provide a one-year warranty against defects and carry commercial liability insurance with a minimum of $1,000,000 coverage, as well as worker's compensation insurance. Required documentation includes a signed cover page, Attachment A (Bid Specification Page), Attachment B (Certification Regarding Debarment), and appendices addressing affirmative action requirements. The district is exempt from federal excise and Wisconsin state sales taxes and reserves the right to waive informalities, reject any or all bids, and adjust quantities based on actual needs. Vendors must submit a detailed delivery plan and schedule, and the award will be made to the lowest responsive and responsible bidder meeting MMSD's award criteria. While no specific set-aside designations are mentioned, the comprehensive documentation requirements suggest a rigorous vendor selection process focused on operational capability and compliance.