Request for Application for Hygiene Services

The Oregon Department of Human Services (ODHS), specifically the Office of Resilience and Emergency Management (OREM), has issued a Request for Applications (RFA) for Hygiene Services under OregonBuys #S-10000-00014721. The procurement seeks qualified vendors to provide on-call hygiene services during declared emergencies, disasters, extreme weather incidents, and other mass care support situations throughout Oregon. Services include hand wash stations, portable restroom facilities (standard and ADA-compliant), shower facilities, laundry services, comfort kits, standalone trash removal, bio/sewage water removal, and grey water/wastewater removal. Contractors will be evaluated based on geographic location, emergency response times, service availability, personnel capabilities, and pricing. The RFA was issued on October 6, 2025, with applications accepted continuously until December 31, 2025, at 3:00 P.M. PST. ODHS anticipates awarding multiple Price Agreements with an initial term through June 30, 2027, and the potential to extend agreements up to a maximum of seven years. Successful applicants must submit current service rates for negotiation, with pricing examples including $100 per week for a standard porta potty and $500 per week for a 6-stall restroom trailer.

The state encourages participation from small businesses, particularly those certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), including minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Applicants must complete a Certified Disadvantaged Business Outreach Plan, detailing existing relationships with certified firms and potential subcontracting opportunities. Contractors are required to meet comprehensive insurance requirements, including workers' compensation, commercial general liability, and automobile liability insurance with specific minimum coverage limits. Vendors must also comply with state tax laws, demonstrate business registry authorization, and adhere to pay equity and non-discrimination standards. The contract does not guarantee a minimum or maximum quantity of services, with orders to be issued on an as-needed basis through a Services Request Order (SRO) process. Contractors will be compensated based on the quantity of services ordered and authorized by ODHS, with the agency reserving the right to periodically adjust payment rates based on market conditions. While specific award values are not explicitly stated, the contract's flexible nature and potential seven-year duration suggest significant potential for ongoing revenue for selected vendors.