Request for a paging system

Fruitport Community Schools in Michigan is soliciting sealed hard-copy bids for a comprehensive paging system upgrade project (Project #1266-01) across four school facilities: Fruitport Middle School, Beach Elementary School, Edgewood Elementary School, and Shettler Elementary School. The procurement encompasses the installation of new Bogen E7000 series paging, intercom, and bell systems integrated across all district buildings via the data network to enable district-wide announcements, along with installation of speakers, cabling, headend equipment, software configuration, and complete system testing. The contractor must provide all labor, materials, equipment, tools, taxes, and permits, with work substantially completed by December 15, 2019, and system installation completion by August 23, 2019. A mandatory pre-bid meeting and walk-through is scheduled for October 3, 2019, at 3:00 PM at the Administration Building (3255 E. Pontaluna Road, Fruitport, MI 49415), where contractors must assess site-specific conditions and requirements. All written questions must be submitted by October 7, 2019, at 2:00 PM to Bret Emerson at CommTech Design (joni@commtechdesign.com), and sealed bids must be submitted to Jeff Grossenbacher no later than 3:00 PM EDT on October 11, 2019. Successful bidders must be fully licensed, insured, and authorized by the equipment manufacturer with certified technicians, demonstrate three similar projects completed within the last three years, and provide manufacturer certification and support. Required qualifications include comprehensive insurance coverage with workers' compensation, general liability with $1,000,000 combined single limit, and $2,000,000 umbrella coverage, along with a one-year warranty covering all equipment, parts, cabling, and software with 24-hour on-site diagnostic and repair response.

The solicitation does not identify any set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned business enterprises, nor does it specify any restrictions on the types of organizations eligible to respond. No incumbent contractor information is documented in the available materials. For contracts valued at $50,000 or more, successful bidders must provide 100% performance, labor, and material bonds, along with a 5% bid bond (certified check or surety bond) submitted with all bid responses. Site access is restricted to 3:30 PM to midnight, Monday through Friday during the school year, with additional time available by arrangement with the school district. Billing utilizes AIA form G702/G703 with 10% retainage until final completion and payment within 21 days of signed invoices. The specific project budget or award value is not disclosed in the available bid documents; however, the comprehensive scope of work across four facilities with significant technical requirements and mandatory bonding for contracts exceeding $50,000 suggests a substantial procurement value.