Replacement of water coolers

Cartersville City Schools in Georgia has issued Request for Proposal 9000_1317_204 for the replacement of water coolers at two school facilities: 27 units at Cartersville High School and 32 units at Cartersville Middle School, for a total of 59 water coolers. This procurement seeks qualified vendors to provide comprehensive water cooler replacement services, including removal and disposal of existing units, delivery and installation of new equipment, and commissioning prior to occupancy. All proposed water coolers must meet ADA compliance requirements and NSF standards, with options for both bottle-fed and point-of-use (POU) models that include appropriate filtration systems. Bidders must submit detailed proposals encompassing product specifications, equipment pricing, installation plans with timelines, warranty information, maintenance support offerings, and comprehensive pricing covering all costs associated with equipment, installation labor, and disposal. Vendors are required to demonstrate experience with comparable school installations and provide references from similar projects. The RFP evaluation criteria include cost competitiveness, product quality, installation capabilities, and long-term maintenance support. Proposals are due on April 14, 2026, with the posting date of March 17, 2026.

The procurement documents do not specify formal set-aside designations for disadvantaged enterprises, though preferences for local vendors or businesses meeting specific criteria may be included in the evaluation process. No incumbent vendors or current contractors are identified in the available documentation. The scope of work emphasizes the need to minimize disruption to school activities during the replacement process, indicating that vendors must coordinate installations within the district's operational timeline. While specific budget ranges or award values are not explicitly stated in the provided materials, the nature of this capital equipment replacement project suggests the contract value will be determined through competitive bidding based on the comprehensive scope of work, including equipment costs, labor, and disposal services for 59 water cooler units across two school facilities.