Replacement of HVAC units and existing duct work in two Shower Houses at Deer Creek State Park.
Closed State & local contract opportunity Posted
- Solicitation number
- SRC0000033407
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from ohiobuys.ohio.gov. Updated .
About this opportunity
The Ohio Department of Natural Resources (ODNR), specifically the Department of Parks & Watercraft, is seeking bids for a comprehensive HVAC replacement project at Deer Creek State Park located in Mahoning County. The procurement involves replacing HVAC units and existing ductwork in two campground shower houses, with specific technical requirements including installation of two 3-ton heat pumps, two 60k Btu high-efficiency liquid propane furnaces, new electrical wiring, disconnect switches, thermostats, and appropriate ductwork. The project requires vendors to handle all aspects of the installation, including demolition, materials procurement, site clean-up, and permit acquisition. Work is to be completed Monday through Friday between 7am and 5:30pm, with potential flexibility for evening hours. The bid response is due by October 1, 2025, with the contract term extending through June 30, 2026. Evaluation criteria will focus on the lowest total bid, with vendors required to bid on all line items to be considered responsive. The contractor must provide all materials, ensure code compliance, install flood prevention devices, and route condensate drains appropriately.
This procurement is specifically designated as a Minority Business Enterprise (MBE) set-aside in accordance with Ohio Revised Code 125.081, which means only qualified minority-owned businesses can compete for this contract opportunity. The state encourages participation from minority and disadvantaged business enterprises, with a focus on Executive Diversity, Growth and Equity (EDGE) vendors. While no specific budget range is explicitly stated, the contract will be awarded on a lowest-responsive-bidder basis. Vendors must complete an Affirmation and Disclosure Form confirming their principal business location and service performance locations, with strict requirements about offshore service restrictions. The contractor will be responsible for workers' compensation coverage and maintaining specific insurance minimums, with the state being self-insured. Additionally, the contract is contingent on legislative appropriations, meaning ODNR can terminate the agreement if funding is not continued by the Ohio General Assembly. Invoicing will be managed through Financial Shared Services, with payments processed within 30 calendar days of invoice receipt or service acceptance.
Opportunity text
The Ohio Department of Natural Resources is requesting bids for: Department of Parks & Watercraft, Deer Creek State Park Replacement of HVAC units and existing duct work in two Shower Houses. MBE SET-ASIDE IN ACCORDANCE WITH ORC 125.081 Title of the Service: Replacement of HVAC units and existing duct work two campground shower houses at Deer Creek State Park. Ordering Division and address: Department of Parks & Watercraft, Deer Creek State Park 20635 State Park Road 20 Mt Sterling, OH 43143 Scope of Work:
- Install (2) 3ton heat pumps with (2) 60k Btu high efficiency Furnaces (liquid propane)
- Install on appropriate pads
- New electrical wire for condenser and furnace per code. New disconnect for condenser and service switch for furnace.
- New line set appropriate refrigerant to optimal operating level.
- Install flood prevention devices on condensates.
- Install a new pvc condensate drain routed to existing drain. If there is no drain, condensate pump to the outside.
- Install new thermostats with appropriate control wiring.
- The thermostat is to be secured in a metal lock box.
- Install supply and return plenums for duct run in the attic.
- Install an appropriately sized supply runs. (1) One supply run is in the laundry room, (2) two supply runs are in the bathroom and (1) one supply run in the plumbing Chase.
- Install appropriately sized returns in the laundry room and bathroom.
- Install appropriate diffusers for return and supply air.
- On-site work to be completed Monday through Friday 7am - 5:30pm. We can discuss this though if you need to work later into the evening.
- Vendor is responsible for demo, haul away, site clean-up.
- Is the vendor responsible for obtaining any permits needed for the work.
- Vendor responsible for supplying all materials needed for the service and site clean-up.
F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency's purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated. All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable. Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive
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