RFQ_Deer Creek State Park Shower House Furnace.pdf

The Ohio Department of Natural Resources is requesting bids for: Department of Parks & Watercraft, Deer Creek State Park Replacement of HVAC units and existing duct work in two Shower Houses.

MBE SET-ASIDE IN ACCORDANCE WITH ORC 125.081

Title of the Service: Replacement of HVAC units and existing duct work two campground shower houses at Deer Creek State Park.

Ordering Division and address: Department of Parks & Watercraft, Deer Creek State Park 20635 State Park Road 20 Mt Sterling, OH 43143

Scope of Work:

• Install (2) 3ton heat pumps with (2) 60k Btu high efficiency Furnaces (liquid propane)

• Install on appropriate pads

• New electrical wire for condenser and furnace per code. New disconnect for condenser and service switch for furnace.

• New line set appropriate refrigerant to optimal operating level.

• Install flood prevention devices on condensates.

• Install a new pvc condensate drain routed to existing drain. If there is no drain, condensate pump to the outside.

• Install new thermostats with appropriate control wiring.

• The thermostat is to be secured in a metal lock box.

• Install supply and return plenums for duct run in the attic.

• Install an appropriately sized supply runs. (1) One supply run is in the laundry room, (2) two supply runs are in the bathroom and (1) one supply run in the plumbing Chase.

• Install appropriately sized returns in the laundry room and bathroom.

• Install appropriate diffusers for return and supply air.

• On-site work to be completed Monday through Friday 7am – 5:30pm. We can discuss this though if you need to work later into the evening.

• Vendor is responsible for demo, haul away, site clean-up.

• Is the vendor responsible for obtaining any permits needed for the work.

• Vendor responsible for supplying all materials needed for the service and site clean-up.

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit the site.

Site visits available by appointment only Monday through Friday. To schedule an appointment, contact: Park office

(740) 869-3124 Monday- Friday 8:00am-4:30 pm.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Invoices Origin-DNR-474

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are three options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

mailto:invoices@ohio.gov