Replacement engines for N5101U & N2463B

The Michigan Department of Natural Resources issued Request for Proposal No. 210000002006 on behalf of Ottawa County to procure two factory rebuilt Lycoming IO-540AB1A5 aircraft engines for replacement on DNR aircraft (N5101U and N2463B) used for fire surveillance missions. The specific deliverables consist of one core engine (S/N L-33567-48E) from a 2009 Cessna 182T for delivery to the DNR Forest Fire Experiment Station in Roscommon, Michigan, and one core engine (S/N RL-12301-48E) from a 2004 Cessna 182T for delivery to Kubick Aviation in Kingsford, Michigan. All engines must be delivered within 120 calendar days of order, and contractors must establish a dedicated representative available during normal business hours (8 a.m. to 5 p.m. EST, Monday through Friday) and provide a toll-free customer service number. The State will conduct pass/fail evaluations based on seven criteria addressing general requirements, service requirements, staffing, delivery, acceptance, invoice and payment, and additional requirements, with contract award determined by lowest responsive and responsible bid. The proposal deadline was June 9, 2021, at 9:30 a.m. Eastern, with written questions required by June 3, 2021, at 2:00 p.m. Eastern and answers posted by June 4, 2021, at 4:00 p.m. Eastern. The anticipated contract award date was June 18, 2021, and the solicitation manager is Kip Conley at 517-388-5956 or Conleyk1@michigan.gov. Proposals must be submitted electronically through www.michigan.gov/SIGMAVSS in modifiable format with file sizes not exceeding 6 MB per document.

The procurement documents do not identify specific set-aside designations or restrictions limiting response to particular organization types, though bidders must complete a Vendor Questions Worksheet addressing qualified disabled veteran status and Michigan economic impact considerations. No incumbent vendors or current contractors are identified in the solicitation materials. Contractors must comply with all applicable federal, state, and local laws, including Davis-Bacon prevailing wage standards if applicable, Equal Employment Opportunity requirements, and the Clean Air Act and Federal Water Pollution Control Act compliance standards. All pricing must be firm for the entire contract period and include all associated costs such as one-time charges, setup fees, shipping, handling, and palletizing, with delivery to occur between 8 a.m. and 4 p.m. EST on weekdays. Payment will be made via Electronic Funds Transfer following submission of compliant invoices, with payment due within 45 calendar days of invoice receipt. The specific contract value is not disclosed in the available solicitation materials, though the State reserves the right to conduct facility tours, oral presentations, interviews, and reference checks during the evaluation process, and contracts valued at $250,000 or greater require approval by the State Administrative Board.