Replace Fuel Oil Monitor System - MPLS Vets Home
Closed State & local contract opportunity Posted
- Solicitation number
- 2000018580
- State
- Minnesota
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- John Henry Roth john.h.roth@state.mn.us (651) 201-2457
Updated .
About this opportunity
The Office of State Procurement, on behalf of the Minnesota Department of Veterans Affairs, is requesting bids to furnish and install a fuel oil monitoring system with remote overfill alarm on three above-ground tanks at the Minneapolis Veterans Home, with proposals due September 16, 2026, and a mandatory pre-bid meeting on September 3, 2026.
Targeted group businesses, economically disadvantaged businesses, and veteran-owned businesses eligible and certified by the State will receive a 12 percent preference in points; DEED/DHS eligible providers will receive a 6 percent preference. The specified equipment is an INCON EVO 200 fuel oil monitoring system, though State-approved equivalents may be proposed with pre-approval requests due by September 8, 2026, at 3:00 PM Central Time.
The scope includes removal of non-functioning Pneumercator and Veeder-Root monitoring equipment, installation of new tank monitors with probes and interstitial sensors, implementation of a remote visual/audible overfill alarm system, and programming, calibration, and operator training. Work is performed at 5101 Minnehaha Avenue South, Minneapolis, Minnesota, during standard business hours (7:00 AM–4:30 PM, Monday–Friday). Minnesota prevailing wage rates apply; specific rates cover wiring system technicians and installers under Minnesota Statutes 177.41–177.44, with overtime at one and one-half times the basic hourly rate for hours exceeding eight per day or forty per week.
The estimated contract value ranges from $30,000 to $50,000 for the contract term of October 1, 2026, through March 31, 2027, with an option to extend for up to an additional six months. Responses exceeding $50,000 require a surety bond equal to five percent of the total response amount. The contractor must maintain comprehensive insurance including workers' compensation with minimum employer liability limits of $100,000 per employee and $500,000 aggregate, automobile liability with $2,000,000 per occurrence, and commercial general liability with $2,000,000 per occurrence and annual aggregate.
Registration for the mandatory pre-bid meeting at Building 14 must be completed by 3:00 PM Central Time on September 2, 2026, by contacting Jonah Smith at jonah.smith@state.mn.us. Background checks are required. Questions are due by September 8, 2026, at 3:00 PM Central Time to John H. Roth at john.h.roth@state.mn.us. Responses must be submitted electronically through the SWIFT Supplier Portal.
Opportunity text
The Office of State Procurement, on behalf of the Department of Veterans Affairs (MDVA) is seeking a Contractor to furnish and install a newly manufactured INCON EVO 200 (or State approved equivalent) fuel oil monitoring system with remote overfill alarm on three (3) above ground tanks at the Minneapolis Veterans Home located at 5101 Minnehaha Ave. S., Minneapolis, MN 55417-1647. PRE-BID MEETING. (MANDATORY). A pre-bid meeting will take place at 8:00 AM CT., Thursday, September 3, 2026, in Building 14 at the Minneapolis Veterans Home located at 5101 Minnehaha Ave. S., Minneapolis, MN 55417. See Campus Map on Page 7 of the attached RFB. Attendance is mandatory. Responders must register to attend by contacting Jonah Smith via email at jonah.Smith@state.mn.us no later than 3:00 P.M., CT., Monday, September 2, 2026. Responders that do not register for the pre-proposal meeting may not be admitted into the facility. Responders are responsible for their parking fee at the meeting location. PRE-APPROVED EQUIVALENT REQUEST DEADLINE AND PROCESS. Any proposed fuel oil monitoring system can be requested for approval prior to the solicitation due date and time. Please submit request to John H. Roth at john.h.roth@state.mn.us by September 8, 2026, no later than 3:00 PM CT. Requests for approval for a proposed equivalent must include: product description, the make and model, and a product data or specification sheet from the manufacturer. The State reserves the right to request additional information about a product proposed as an equivalent. An addendum that lists any approved equivalent will be posted prior to the solicitation due date and time. Proposed equivalents that are not approved will not be included in the addendum and a communication will be sent via email prior to the solicitation due date and time. QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response shall be made in writing to John Roth, Buyer, via email at john.h.roth@state.mn.us by Thursday, September 8, 2026, no later than 3:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFB, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100, option 1, and option 1 again.
Files
| File | Type | Posted |
|---|---|---|
| Request_For_Bid_(RFB).pdf | ||
| Replace_Fuel_Oil_Monitor_System_-_MPLS_Vets_Home.pdf | ||
| Sample_Contract_and_Exhibits.pdf | ||
| Attachments_and_Declarations.docx | DOCX document | |
| Prevailing_Wage_Hennepin_County.pdf |
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