Replace Failed VRF Systems #2 and #3 at Paul D Camp Community College, Hobbs Campus, PC# 260-B4260-067 (M24PC183)

The Virginia Community College System is inviting sealed bids for the replacement of two failed water-cooled Variable Refrigerant Flow (VRF) systems at Paul D. Camp Community College's Hobbs Campus in Suffolk, Virginia (Project Code 260-B4260-067/M24PC183). The procurement encompasses the complete replacement of VRF Systems #2 and #3, including two water-cooled condensing units (WSHX-2 and WSHX-3), branch controllers (BC-2, BC-3A, and BC-3B), and multiple fan coil units (FC-9 through FC-33) serving approximately 31,940 square feet of the Oliver K. Hobbs Campus Building. The scope includes removal and replacement of all refrigerant piping using R-32 refrigerant, replacement of ductwork and condensate drain systems, and modifications to building automation system controls to integrate with existing infrastructure. The contractor must provide all temporary HVAC requirements to maintain space conditions during system replacement, complete commissioning services, independent testing and balancing by an AABC or NEBB certified agency, and comprehensive operation and maintenance training for Owner personnel, along with a 12-month warranty for materials and workmanship. The contract duration is 90 consecutive calendar days from the Notice to Proceed, with an additional 30 days permitted to achieve final completion. Critical deadlines include a pre-bid conference on May 27, 2026, at 10:00 A.M. at the project site (271 Kenyon Road, Suffolk, Virginia 23434), sealed bids due by 2:00 P.M. on Tuesday, June 23, 2026, and public bid opening on Wednesday, June 24, 2026, at the Virginia Community College System office in Richmond (300 Arboretum Place, Suite 200, Richmond, Virginia 23236, Attention: Ms. Sibyl Roberts, (804) 819-4918). The project design is based on Trane/Mitsubishi equipment with acceptable alternates from LG and Daikin manufacturers, and the system must meet 2022 Federal minimum efficiency requirements and ASHRAE 90.1 standards, with performance ratings certified per AHRI Standard 1230.

All bidders must be registered vendors in the eVA system and are required to submit a Standard Commonwealth Bid Bond (form CO-10.2) and contract security regardless of bid amount; bidders must also be registered in accordance with Section 54.1-1103 of the Code of Virginia and comply with Executive Order 35 dated July 3, 2019. The procurement documents do not indicate specific disadvantaged enterprise set-asides, though Virginia's standard vendor registration and compliance requirements apply to all participants. The contractor will be required to process all pay applications and invoices through e-Builder, the Owner's web-based project management software, at no cost, and will be responsible for refrigerant reclamation and disposal in accordance with state and local codes. Work in occupied spaces and corridors is restricted to unoccupied hours to maintain means of egress during regular business hours (8:00 A.M. to 5:00 P.M., Monday through Friday), with sprinkler and fire alarm systems to remain active throughout construction, and compliance required with the 2021 Virginia Statewide Fire Prevention Code and NFPA 70. The contract includes a 12-month warranty for materials and workmanship from the date of substantial completion, with the equipment manufacturer providing a one-year material and labor warranty on compressors plus an additional five-year material-only warranty, and the contractor must provide a five-year maintenance support agreement for the building automation system controls with ownership transfer to VCCS upon completion. The contract will be awarded on a lump sum basis for the Total Base Bid Amount plus any additive bid items at the Owner's discretion, and the Notice of Award will be posted on the eVA website at https://eva.virginia.gov; no specific budget range is provided in the procurement documents.