Replace Existing Fountain Grate at the Lytton Plaza Fountain

The City of Palo Alto's Community Services Department is seeking qualified contractors to replace the existing fountain grate at Lytton Plaza Fountain through Request for Quotes (RFQ194319). The project involves removing the current fibergrate molded grating and installing 30 rectangular basin grate covers (17" x 18") and 2 custom triangular fountain niche grate covers manufactured by Urban Accessories. Specifically, the grates will be nickel bronze with a brushed finish, featuring pedestrian traffic load rating and anti-theft bolts. Contractors must be registered with the California Department of Industrial Relations (DIR) and comply with prevailing wage requirements. Bidders are required to verify all existing dimensions on-site, submit detailed shop drawings for review, and complete a comprehensive questionnaire covering company details, experience, references, and management staff. Quotes are due on Tuesday, June 10, 2025, before 3:00 pm, with the project located at 200 University Avenue in Palo Alto, California. The City will award the contract to the lowest responsive and responsible bidder, evaluating factors such as trustworthiness, performance capacity, equipment availability, and prior contract performance.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Insurance requirements are comprehensive, mandating coverage types including Worker's Compensation, Employer's Liability, General Liability, and Automobile Liability, with minimum limits of $1,000,000 per occurrence. Contractors must secure insurance from companies with an AM Best's Key Rating of A-:VII or higher and be licensed in California. The City of Palo Alto will require the successful contractor to provide both a Payment Bond and a Performance Bond to guarantee financial protection for the project. While specific budget ranges are not detailed, the project involves a lump sum procurement with sales tax calculated at 9.13%. The contract will be executed through a General Services Agreement, with the term effective upon full contract execution. Contractors will be expected to work under qualified supervision, protect existing construction, and coordinate closely with city representatives throughout the fountain grate replacement process.