Repaving of Sugar Camp Road to include Small and Large Parking Lots at Hueston Woods State Park
Closed State & local contract opportunity Posted
- Solicitation number
- SRC0000034548
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from ohiobuys.ohio.gov. Updated .
About this opportunity
The Ohio Department of Natural Resources (ODNR) is seeking bids for a repaving project at Hueston Woods State Park, specifically targeting Sugar Camp Road and its associated parking lots. The project involves repaving approximately one-half mile of road leading to the fishing pier, sugar house, and multiple trail heads, with comprehensive specifications for road and parking lot rehabilitation. Detailed requirements include milling out areas, applying tac, paving with 448 asphalt at 2-inch depth, and ensuring smooth transitions between road sections and parking areas. Bidders are required to attend a mandatory site visit prior to submitting a proposal, which can be scheduled by contacting Kathryn Conner at kathryn.conner@dnr.ohio.gov or 513-260-4445. The project has a strict completion deadline of May 9th, 2026, and will be awarded to the lowest responsive and responsible bidder based on a low lot total calculation. Evaluation criteria will focus on the bidder's ability to meet technical specifications, demonstrate road construction expertise, and provide a competitive pricing structure. Proposals are due by November 6th, 2025, with the project located at 6301 Park Office Rd in College Corner, Ohio.
The procurement opportunity appears to encourage participation from diverse vendors, with the State of Ohio emphasizing the use of Minority Business Enterprises (MBE) and Executive Diversity, Growth and Equity (EDGE) vendors. While specific set-aside percentages are not explicitly detailed, the contract documents suggest a preference for local and diverse business participation. The project will be funded through state and potentially federal funds, which means contractors must comply with prevailing wage rates for Preble County, Ohio, and adhere to federal contracting regulations. Insurance requirements include maintaining Commercial General Liability, Commercial Automobile Liability, Workers' Compensation, and Cyber Liability Insurance with defined minimum coverage limits. Though a specific budget range is not disclosed, the project involves road and parking lot repaving, which typically ranges from $100,000 to $500,000 depending on site complexity and material requirements. Contractors must also complete an Affirmation and Disclosure Form confirming their service and data location, with strict prohibitions on offshore services and potential immediate contract termination for non-compliance.
Opportunity text
The Ohio Department of Natural Resources is requesting bids for: The Division of Parks and Watercraft, Hueston Woods State Park Repaving of Sugar Camp Road to include Small and Large Parking Lots. Project Background: This drive leads to the fishing pier, sugar house, and multiple trail heads. Approximately ½ mile of road and some parking areas needs repair to keep this area accessible to visitors. Name or Title of the Service: Repaving of Sugar Camp Road to include Small and Large Parking Lots Specification: Sugar Camp Road and Parking Lots (small and large parking lot) Sugar Camp Road and Small Parking Lot:
- Mill out butt joints for smooth transition points where new asphalt will meet roads
- Apply tac from where this drive meets the road to where the drive meets the large parking lot
- Pave with leveling course. Compact and roll area.
- Small parking lot in between the road and drive will be completed as part of this Pave with 448 asphalt, totaling 2-inch laid asphalt
- Compact and roll area
*Width of drive not to exceed 16' Large Parking Lot: Large parking lot will be split in half
- Front half closest to sugar shack
- Mill out area 20"x160"x2"
- Clean this area to be paved
- Pave with 448 asphalt totaling 2" in depth
- Compact and roll area
- Rubber around the area
- Back half of large parking lot, the wooded side
- is to be overlaid as to make the space smooth, no noticeable transitions.
Completion Date: No later than May 9th, 2026 Site Visit & Point of Contact: Prior to submitting a bid response, bidders/offerors are encouraged to visit Hueston Woods State Park 6301 Park Office Rd College Corner Ohio 45003. Site visits are available by appointment by contacting Kathryn Conner, kathryn.conner@dnr.ohio.gov, 513-260-4445. Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract. Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive Prevailing Wage: All current wage rates apply for Preble County, Ohio. View Prevailing Wage Rates | Ohio Department of Commerce The Ohio Department of Commerce, Division of Labor and Worker Safety, Wage and Hour Bureau has identified that work in this solicitation and to be performed under contract may be subject to the requirements of Ohio Revised Code Sections 4115.03 to 4115.16, Prevailing Wage. Upon award of a Contract, the successful Contractor, and all of the sub-contractors, guarantees that the prevailing wage for the area, to include any adjustments thereto, as published by the Ohio Department of Commerce, Division of Labor and Worker Safety, Wage and Hour Bureau will apply to any workman assigned by the Contractor or all of the sub-contractors to this project. The DNR representative will serve as prevailing wage coordinator and will be responsible for proper application of labor rates as required by the Ohio Department of Commerce. Responsibilities of the Prevailing Wage Coordinator include, but are not limited to; setting up and maintaining payroll reports, monitoring when payments of wages are made, receiving the Contractor's complete payroll records of each employee, establish procedures to monitor compliance, notify Contractor of any adjustment to the prevailing wage scales and report delinquencies on the part of the Contractor. The successful supplier and all of the sub-contractors shall strictly comply with the wage provisions of the contract. Federal Funds: This project is federally assisted. Contracts to be awarded under this invitation for bids will be subject to federal laws and related acts that are referenced in this bid package. *Please see attached RFQ for map and photos.
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