RFQ_Sugar Camp Road and Parking Lots at Hueston Woods State Park.pdf

The Ohio Department of Natural Resources is requesting bids for: The Division of Parks and Watercraft, Hueston Woods State Park Repaving of Sugar Camp Road to include Small and Large Parking Lots.

Project Background: This drive leads to the fishing pier, sugar house, and multiple trail heads. Approximately ½ mile of road and some parking areas needs repair to keep this area accessible to visitors.

Name or Title of the Service: Repaving of Sugar Camp Road to include Small and Large Parking Lots

Specification: Sugar Camp Road and Parking Lots (small and large parking lot)

Sugar Camp Road and Small Parking Lot:

• Mill out butt joints for smooth transition points where new asphalt will meet roads

• Apply tac from where this drive meets the road to where the drive meets the large parking lot

• Pave with leveling course. Compact and roll area.

• Small parking lot in between the road and drive will be completed as part of this Pave with 448 asphalt, totaling 2-inch laid asphalt

• Compact and roll area

*Width of drive not to exceed 16’

Large Parking Lot:

Large parking lot will be split in half

1. Front half closest to sugar shack

• Mill out area 20”x160”x2”

• Clean this area to be paved

• Pave with 448 asphalt totaling 2” in depth

• Compact and roll area

• Rubber around the area

2. Back half of large parking lot, the wooded side

• is to be overlaid as to make the space smooth, no noticeable transitions.

Completion Date: No later than May 9th, 2026

Site Visit & Point of Contact:

Prior to submitting a bid response, bidders/offerors are encouraged to visit Hueston Woods State Park 6301 Park Office Rd College Corner Ohio 45003. Site visits are available by appointment by contacting Kathryn Conner, kathryn.conner@dnr.ohio.gov, 513-260-4445.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive mailto:kathryn.conner@dnr.ohio.gov

Prevailing Wage:

All current wage rates apply for Preble County, Ohio. View Prevailing Wage Rates | Ohio Department of Commerce The Ohio Department of Commerce, Division of Labor and Worker Safety, Wage and Hour Bureau has identified that work in this solicitation and to be performed under contract may be subject to the requirements of Ohio Revised Code Sections 4115.03 to 4115.16, Prevailing Wage. Upon award of a Contract, the successful Contractor, and all of the sub-contractors, guarantees that the prevailing wage for the area, to include any adjustments thereto, as published by the Ohio Department of Commerce, Division of Labor and Worker Safety, Wage and Hour Bureau will apply to any workman assigned by the Contractor or all of the sub-contractors to this project. The DNR representative will serve as prevailing wage coordinator and will be responsible for proper application of labor rates as required by the Ohio Department of Commerce. Responsibilities of the Prevailing Wage Coordinator include, but are not limited to; setting up and maintaining payroll reports, monitoring when payments of wages are made, receiving the Contractor’s complete payroll records of each employee, establish procedures to monitor compliance, notify Contractor of any adjustment to the prevailing wage scales and report delinquencies on the part of the Contractor. The successful supplier and all of the sub-contractors shall strictly comply with the wage provisions of the contract.

Federal Funds:

This project is federally assisted. Contracts to be awarded under this invitation for bids will be subject to federal laws and related acts that are referenced in this bid package.

Invoices Origin-DNR-481 Hueston Wood State Park All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are three options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

mailto:invoices@ohio.gov

Large parking lot

Map above shows area to be paved. Linear distance shown is approximate. Current Road