Repair parts, air release valve, H-TEC #986 (no subs), PUR

Palm Beach County Board of County Commissioners, Purchasing Department, issued Request for Quotation (RFQ) #032119-198/CC on April 26, 2019, seeking repair parts for an Air Release Valve, H-TEC Model #986. The solicitation encompasses seventeen line items of original equipment manufacturer (OEM) components, including internal functional units, outlet elbows, UV shields, O-rings, air valves, diaphragms, springs, floats, and related hardware, with quantities ranging from 8 to 100 units per item. All parts must be manufactured by H-TEC with no substitutions permitted and must meet American Society for Testing and Materials (ASTM) standards. Quotations were due May 16, 2019, at 4:00 p.m. Palm Beach County local time, with responses accepted via fax or email. Delivery must occur within twenty-one calendar days of purchase order receipt, and pricing must be firm and fixed for ninety days from the opening date with unit prices limited to two decimal places. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible vendor, with the F.O.B. point at destination, making the vendor responsible for all transportation charges, liability, and risk in transit. A factory/manufacturer warranty covering defects in materials and workmanship is required, effective from the delivery and acceptance date, and Palm Beach County reserves the right to purchase additional quantities for up to twelve months from the award date at quoted prices.

The Small/Minority/Women-Owned Business Enterprise (S/M/WBE) program applies to this procurement, with eligible certified small businesses within ten percent of the lowest bid receiving preference consideration. Vendors must be registered in Palm Beach County's Vendor Self Service system, maintain current business tax receipts, and comply with all criminal history record check requirements, public entity crime statutes, and non-discrimination policies as outlined in Palm Beach County Code and applicable Florida law. No incumbent vendors or current contractors were identified in the solicitation documentation. No specific award value or budget range was disclosed in the available contract documents. Interested vendors should note that Palm Beach County is exempt from federal and state taxes, and all responsive vendors must demonstrate compliance with the county's vendor qualification requirements and statutory obligations prior to contract award.