Repair of ½ HP through 50 HP Electric Motors and Pumps

Fairfax County, Virginia is seeking a term contract for the repair of electric motors and pumps ranging from ½ HP through 50 HP for all county departments and activities under Invitation for Bid (IFB) 2000004211. The contractor will be responsible for comprehensive motor and pump services, including uninstalling, repairing, overhauling, installing, and reconnecting equipment to plumbing and electrical connections. Technical specifications mandate detailed repair procedures following industry standards such as ANSI, IEEE, NEMA, and ISO regulations, with requirements for highly skilled technical staff, use of new materials, and adherence to manufacturer specifications. Bids are due electronically by August 21, 2025, at 11:00 AM EST through the Bonfire portal, with bid opening conducted via MS Teams web conferencing. Evaluation criteria will focus on labor rates, estimated labor hours, and a standard parts list price, with the county reserving the right to award contracts in aggregate, by line item, or by manufacturer.

The solicitation emphasizes equal opportunity and does not discriminate against vendors based on race, religion, color, sex, national origin, age, disability, or faith-based organization status. Vendors must complete various certifications, including ethics in public contracting and a Business Classification Schedule that allows identification of business type (e.g., small, micro, women-owned, minority-owned, service-disabled veteran-owned). The contract will run from the date of award through September 30, 2030, with provisions for performance across standard and emergency service categories, including response times ranging from 2 to 24 hours. Bidders are required to provide comprehensive vendor information, including contact details, Federal Employer Identification Number, and State Corporation Commission Identification Number. While a specific budget range is not explicitly stated, the contract includes mechanisms for price adjustments after 365 days, subject to detailed documentation and justification. Contractors must provide a minimum one-year warranty on all work and parts, ensuring quality and reliability of services.