Repair, maintenance, and/or engineering services for electrical equipment and systems (PWD)

The City of Philadelphia Water Department is seeking a qualified contractor to provide comprehensive repair, maintenance, and engineering services for electrical equipment and systems through Invitation and Bid Number B2626592. The procurement encompasses repair services, preventive maintenance, testing, calibration, and engineering support for high-voltage motors, transformers, circuit breakers, switchgear, protective relays, and related equipment at multiple PWD facilities. Services must be available seven days per week, 24 hours per day, with regular service hours Monday through Friday from 8:00 AM to 5:00 PM, overtime availability after 5:00 PM and on Saturdays, and premium service on Sundays and holidays; emergency repairs must be completed within four hours of notification. Contractors must be established dealers or manufacturers with at least two years of experience, and all on-site personnel must be Journeyman-level electricians or apprentices under Journeyman supervision, with engineering services provided by a Registered Professional Electrical Engineer specializing in power systems. The contract term is 12 months from award with up to four additional one-year renewal options at the City's discretion, plus potential three-month extension periods. Pricing is structured in four categories: Engineering Services (estimated parts expenditure $10,000), Repair of Electrical Equipment ($30,000), Preventive Maintenance Services ($10,000), and Work Beyond Contractor's Capability ($100,000), with parts reimbursed at actual acquisition cost plus maximum 5% markup and labor rates including all tools, materials, and equipment for routine services. All quotes must be submitted electronically through PHLContracts no later than 10:30 AM on April 8, 2026, with the virtual bid opening conducted via Zoom at that same time; site inspections are not applicable and no pre-bid meeting is scheduled.

The City of Philadelphia applies a Local Business Entity (LBE) preference of 10% for bids of $1 million or less and 5% for larger bids. Standard City procurement requirements include compliance with the Philadelphia 21st Century Minimum Wage and Benefits Standard, which mandates minimum wages of $15.00 per hour (subject to annual CPI adjustments) and health benefits for eligible full-time employees, as well as prevailing wage rates of $70.87 per hour base plus $47.27 in fringe benefits for electricians. Bidders must be enrolled in the City's Annual Bid Security Program ($100 non-refundable annual fee) and submit a $25 non-refundable Bid Processing Fee; a $25 Performance Security Fee is required, or if the total award exceeds $500,000, an Individual Performance Bond of 100% of the contract award is mandatory. Responsive bids must include executed Consent and Authorization Agreements, customer references documentation, seller contact information, evidence of insurance, completed pricing sheets, and evidence of any Minority-Owned Business Enterprise (MBE) or Women-Owned Business Enterprise (WBE) participation. Contract awards under $34,000 become binding upon notice of award, while awards exceeding $34,000 require additional conditions including Law Department approval, Finance Director and City Controller fund certification, and Procurement Commissioner execution. All work is subject to a 90-day warranty against defects in materials and workmanship, and the contract is governed by Pennsylvania law with disputes subject to exclusive jurisdiction in the United States District Court for the Eastern District of Pennsylvania or the Court of Common Pleas of Philadelphia County.