Rentals of Chairs, Tables Folding, Wood & Metal and Tent Heaters

Closed State & local contract opportunity

Solicitation number
2025-08
State
New Jersey
Responses due

Opportunity facts

Jurisdiction

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Newark, New Jersey, is seeking bids for Bid #2025-08, which involves rental services for chairs, tables, folding chairs, wood and metal chairs, and tent heaters for various public events. The procurement opportunity requires vendors to provide a comprehensive range of event equipment, including Samsonite or equivalent folding chairs, round and rectangular tables, chair cushions, canopies, stages, backdrops, and dressing rooms. Vendors must be capable of setting up and providing equipment in various configurations, with a minimum one-day notice required for event scheduling. The contract is structured for an initial two-year term, with detailed pricing schedules for weekday, weekend, and overtime periods. Electronic bids will be accepted through the City's e-Procurement Portal until 10:30 am on February 20, 2025, with strict guidelines that no late submissions will be permitted. The City will evaluate bids based on responsiveness and vendor responsibility, potentially awarding to the lowest bidder or multiple vendors depending on line item commodities. Bidders must ensure their equipment is in optimum condition, covered by manufacturer warranties, and meet all specified requirements.

The procurement opportunity appears to have several key compliance requirements that may impact vendor eligibility. Respondents must complete multiple mandatory forms addressing equal employment opportunity, Americans with Disabilities Act compliance, ownership disclosures, and various ordinance requirements. The bid includes specific provisions related to non-discrimination policies, criminal conviction declarations, and compliance with local and state regulations. While no specific set-aside designations are explicitly mentioned, vendors must demonstrate business registration, ethical practices, and potential compliance with regulations regarding investments in certain jurisdictions. The bid documents suggest that vendors will need to provide detailed business information, including company details, references, employee count, and potential conflicts of interest. Although a specific budget range is not provided, the comprehensive pricing schedule indicates an expectation of flexible and competitive pricing across multiple equipment categories. Vendors should be prepared to provide product samples and meet stringent documentation requirements to be considered for contract award.

Opportunity text

The City of Newark, NJ will receive bids via the City's e-Procurement Portal for 2025-08, Rentals of Chairs, Tables Folding, Wood & Metal and Tent Heaters. Bids will be received until 10:30 am on Thursday, February 20, 2025 and then publicly opened and read aloud. Any bid received after 10:30 am shall not be accepted in the Procure Now system.

Only electronic bids shall be accepted.

NOTE: It is important to note that this process should be completed well in advance of the bid deadline / bid opening. DO NOT WAIT UNTIL THE LAST MINUTE. The City's electronic procurement portal will not allow electronic bids to be submitted once the deadline has passed, even if you've already started the process. The deadline is based on the countdown timer found on the OpenGov bid submission page.

Files

File Type Posted
Rentals_of_Chairs,_Tables_Folding,_Wood_&_Metal_and_Tent_Heaters.pdf PDF
Disclosure_of_Iran_Investments_(New).pdf PDF
Vendor_Submission_Forms.pdf PDF

On GovTribe

Work this opportunity

  • Track it in your pipeline
  • Similar opportunities
  • Ask GovTribe AI about this opportunity
Try for free Login

GovTribe for State & Local Contractors