Rental: Winter Heavy Equipment

THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. PURPOSE. The purpose of the Solicitation is to contract with a Responder(s) to provide winter season statewide rental of heavy commercial industrial on-road and off-road maintenance equipment (loaders, dozers, and motor graders) which may be rented by Minnesota Dept. of Transportation (MnDOT). These rental equipment contracts will help support MnDOT in critical snow and ice events throughout the state. PRE-PROPSAL MEETING: A pre-proposal meeting will take place from 10:00 - 11:00 AM on August 6, 2026, as a Microsoft Teams Meeting. Attendance is optional but recommended. Responders must register by sending an email to karen.mcintyre@state.mn.us at least 48 hours prior to the Microsoft Teams meeting to receive an invitation. QUESTIONS. If you have questions about the contents of the RFP, you must submit your questions to Karen McIntyre at karen.mcintyre@state.mn.us by 3:00 PM on August 13, 2026. For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100, \[Partial description. For the full description, log into the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL).\] **Event ID/Reference Number:** **2000018489** If an Event ID/Reference number appears, this Solicitation Event is being conducted in the SWIFT system. All project documentation and vendor submissions should be completed at the State of Minnesota Supplier portal. Log in to the [Supplier Portal](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?&) to view this event. You will need to search for Event ID/Reference Number in the portal. If the Event ID/Reference Number shows "Unknown", then the full description can be found for this event in the State of Minnesota list of solicitations (select the appropriate page): [Goods and Services Solicitation Postings](https://osp.admin.mn.gov/GS-auto) or [Professional and Technical Solicitation Postings](https://osp.admin.mn.gov/PT-auto). You may locate it using the Ref. # that appears above.