Rental Vehicles RFI

The Florida Department of Management Services (DMS) has issued a Request for Information (RFI) for Rental Vehicles, seeking detailed input from experienced vendors to potentially establish a second state-term contract for vehicle rental services. The RFI is designed to gather comprehensive information about vendors' capabilities to provide rental vehicles across multiple vehicle classes for both business and leisure travel within the United States and internationally. Vendors must respond to twelve primary information requests and complete Exhibit A, which includes twenty-four service capability statements covering areas such as pricing, service standards, insurance requirements, and mandatory location provisions. The RFI requires electronic submissions in PDF format to Lynzie Sauls at Lynzie.Sauls@dms.fl.gov by 5:00 p.m. ET on January 8, 2026. Evaluation will focus on vendors' ability to match or improve upon the current contract's offerings, which include unlimited mileage, zero deductible damage waiver, complimentary roadside assistance, and competitive rates for various user types. The procurement process is non-binding and will not result in an immediate contract award, but responses may inform future competitive solicitation specifications.

There are no specific set-aside designations or restrictions mentioned for respondents, suggesting the opportunity is open to all qualified vendors. The current incumbent vendor is Avis Budget Group, Inc., which has been providing rental vehicle services under a state-term contract generating approximately $44.7 million in annual spending and averaging 263,251 vehicle rentals per year. The existing contract expires September 30, 2030, and the DMS is exploring the potential for a second contract pursuant to FY 2025-2026 appropriations, with a critical requirement that any new contract must not negatively impact the existing contract's pricing, terms, usage, and conditions. All vendor submissions will be subject to Florida's Public Records Act, with provisions for vendors to designate confidential or proprietary information. While no specific budget range is explicitly stated, the annual spending of $44.7 million provides insight into the potential contract value. Vendors must also adhere to Enterprise Standard Terms and Conditions and complete required PUR forms, demonstrating a comprehensive approach to vendor qualification and contract compliance.