Rental Reefer Trailer

Big Muddy River Correctional Center, a facility operated by the State of Illinois Department of Corrections, is requesting quotations for a 53-foot reefer trailer rental with a 12-month term commencing October 15, 2026, and ending October 14, 2027, under a small purchase procurement with a Small Business Set-Aside designation; quotations are due August 25, 2026.

The trailer serves as the sole source of freezer food storage due to an inoperable facility freezer and must maintain temperatures at or below zero degrees Fahrenheit. Specifications require a 53-foot length, 102-inch width, 13 feet 6 inches height with roll-up rear door, all-electric refrigeration system with a 4-cylinder 2.2-liter diesel engine, and a minimum 50-gallon fuel tank. The vendor must provide 24/7/365 emergency service and support, including a dedicated emergency contact, on-site technician response within 2–3 hours of notification, and a replacement trailer if the unit cannot maintain zero-degree Fahrenheit or below. No subcontractors are permitted.

Pricing is estimated and FOB destination with all transportation, setup, and handling costs included and paid by the vendor. The contract is contingent upon appropriated funds and subject to termination for convenience with 30 days' notice. Delivery must occur by October 15, 2026, during standard receiving hours of 7:30 a.m. to 2:30 p.m., Monday through Friday, excluding state holidays. Invoices must be submitted monthly to the Business Office with itemization showing dates and location of service.

The State requires general commercial liability insurance of $1 million per occurrence and $2 million aggregate, auto liability insurance of $1 million, and workers' compensation insurance as required by law, naming the State as an additionally insured party. Vendors awarded contracts of $1,000 or more are subject to a $15 Minority Contractor Initiative fee deductible from the first payment. Payment terms are governed by the State Prompt Payment Act (30 ILCS 540), with late payment charges applied per statutory requirements.