Rental Reefer Trailer

Big Muddy River Correctional Center, a facility under the State of Illinois Department of Corrections, is requesting quotations for a 12-month reefer trailer rental to serve as temporary food storage due to an inoperable dietary freezer, with quotations due August 10, 2026 and a contract term of October 15, 2026 through October 14, 2027. This procurement is designated as a Small Purchase with a small business set-aside requirement.

The scope calls for one 53-foot refrigerated trailer with an all-electric refrigeration system capable of maintaining zero degrees Fahrenheit or below, a 4-cylinder 2.2-liter diesel engine, maintenance-free AC fan motors, and a minimum 50-gallon fuel tank. Delivery and setup must occur within 24 hours of contract execution during normal receiving hours (Monday–Friday, 7:30 a.m. to 2:30 p.m., excluding state holidays). Standard service is required at minimum intervals of every 3,000 service hours, coordinated with the facility's Chief Engineer and performed during normal workdays (Monday–Friday, 7:00 a.m. to 3:00 p.m., excluding holidays). All transportation, setup, and handling costs are included on a FOB destination basis. No subcontracting is permitted.

Contract value is estimated but not specified in the solicitation. Monthly invoices, itemized with dates and service locations, must be submitted to the Big Muddy River Correctional Center Business Office. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, naming the State as an additional insured. Funding is through General Revenue sources. The State retains termination rights for convenience with 30 days' written notice or immediately for cause if performance jeopardizes health, safety, or property.