Rental of Rigging Equipment for Orange County Convention Center
Closed State & local contract opportunity Posted
- Solicitation number
- Y26-1019
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Kaitlin Kolhoff kaitlin.kolhoff@ocfl.net (407) 836-5438
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is requesting bids on rental of rigging equipment for Orange County Convention Center under IFB Y26-1019, with sealed offers due September 3, 2026 at 4:00 p.m. ET via the OpenGov e-Procurement Platform, and a non-mandatory pre-bid webinar on August 10 at 1:00 p.m. A Service Disabled Veteran business enterprise preference applies, ranging from 8% for bids up to $100,000 down to 3% for bids exceeding $5 million.
The solicitation spans six lots: Lot 1 (chain hoists and motor control rentals from Columbus McKinnon, Motion Labs, or equivalent); Lot 2 (stand-alone generic black truss); Lot 3 (wire rope, slings, shackles, and beam clamps); Lot 4 (delivery, pickup, and inventory charges for Lots 1–3); Lot 5 (James Thomas Engineering black truss exclusively); and Lot 6 (delivery and pickup for Lot 5). Minimum inventory includes 100 one-ton chain hoists, 150 half-ton hoists, 150 three-quarter-ton hoists, 50 eight-way controllers, and 500 linear feet of 10' × 12" black truss, among other specified quantities. All equipment must be new or like-new, load-rated, tagged where applicable, and OSHA-compliant. Rigging hardware manufacturers must rate equipment with a Working Load Limit and remain legally liable for products in the continental United States per OCCC Rigging Guidelines.
The contract term is five years commencing upon execution. Routine delivery and pickup must occur within a two-hour window between 8:00 a.m. and 5:00 p.m., Sunday through Saturday, with seven calendar days' advance notice; emergency response is required within four hours or by 4:00 p.m. the same day and delivery within 24 hours. Free on Board destination is OCCC's three loading dock areas: West Concourse, South Concourse, and North Concourse.
Respondents must provide three client references for similar work within the last five years, with preference for concurrent-event experience. The County may award on an all-or-none basis or separately to Lots 1–4 collectively and Lots 5–6 collectively. Price escalation based on CPI-U is permitted after year one, capped at 4% unless approved by the Procurement Division Manager. Questions are due August 14 at 5:00 p.m. ET. All respondents must comply with E-Verify, maintain professional licenses, provide comprehensive insurance (Commercial General Liability $1 million per occurrence, Commercial Automobile Liability $1 million per accident, Workers' Compensation at statutory limits), and execute a Human Trafficking Affidavit.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Rental of Rigging Equipment for Orange County Convention Center (Y26-1019)
Sealed offers for furnishing the above will be accepted up to 4:00 pm ET on Thursday, September 3, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm ET
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, August 14, 2026 at 5:00 pm ET. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email kaitlin.kolhoff@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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