Rental of Reefer Trailer

Pontiac Correctional Center, an Illinois Department of Corrections facility, is soliciting rental of a refrigerated trailer unit on an as-needed basis with proposals due September 22, 2026. This procurement is classified as a small business set-aside.

The reefer unit will serve as emergency backup cold storage for frozen and refrigerated food products in the event of freezer failure at the facility. The unit must maintain frozen storage at or below 0°F or refrigerated storage at 40°F or below, operate continuously 24 hours per day, and be delivered within five calendar days for non-emergency requests or five hours for emergency requests. The vendor is responsible for all delivery, pickup, routine preventive maintenance (at intervals not exceeding 3,000 operating hours), emergency repair response within five hours at no additional charge, and provision of replacement equipment at no cost if the unit cannot be promptly repaired.

The initial contract term is twelve months from the date of last signature, with a maximum total term not exceeding ten years including renewals or extensions. No minimum rental period or expenditure is guaranteed. Pricing will be detailed in the purchase order and must remain firm. The vendor must maintain general commercial liability insurance of $1 million per occurrence with $2 million annual aggregate, auto liability insurance of $1 million per occurrence, and workers' compensation insurance as required by law, naming the State as additionally insured.

All work is performed at Pontiac Correctional Center, 700 West Lincoln Street, Pontiac, Illinois 61764, with normal receiving hours Monday through Friday (less state holidays) between 8:00 a.m. and 2:30 p.m. The contract is funded through the State's General Revenue Fund. Standard Illinois Certifications (Version 26.2) are required with bid submission.