Rental of HVAC Equipment

The Texas Department of Criminal Justice (TDCJ) has issued an Invitation for Bid (IFB) for the rental of HVAC equipment, specifically a 70-ton air-cooled chiller, for the Ellis Unit. The procurement covers a comprehensive service package including equipment rental, delivery, installation, and pickup, with the contract period spanning from September 1, 2025, through August 31, 2026. Vendor qualifications include a minimum of 5 years of trade experience, ability to obtain required commercial insurance, and capability to commence operations without financial assistance from the department. The solicitation requires a 200' hose and cable run for the chiller, with specific delivery and installation requirements at the facility. Bid responses are due on August 14, 2025, at 3:00 PM Central Time, to be submitted to the TDCJ Contracts & Procurement, Construction, Utilities, & Environmental Branch in Huntsville, Texas. The award will be determined on a "Best Value" basis, with the potential for multiple awards or no award depending on the competitive landscape and pricing.

The procurement includes Historically Underutilized Business (HUB) considerations, encouraging participation from diverse vendors. Vendors must comply with extensive contract clauses covering areas such as E-Verify requirements, child support obligations, and restrictions on doing business with certain entities. The solicitation mandates comprehensive insurance coverage and adherence to specific security protocols when working on TDCJ facilities. Respondents must certify compliance with various state and federal regulatory requirements, including provisions related to intellectual property, cybersecurity training, and non-discrimination standards. While no specific budget range is explicitly stated, the contract involves a 12-month rental with separate line items for the chiller rental, delivery and installation, and pickup fees. Vendors must submit detailed contact information and remain responsible for obtaining any solicitation amendments posted on the Electronic State Business Daily.