Rental of Heaters

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for a heater rental contract through an Invitation for Bids (IFB) for Region III Maintenance located in Rosharon, TX. The procurement specifically seeks four 500K BTU ducted diesel heaters and sixteen heat duct 12 x 25 high temp units. Vendors must submit electronic bids to bids@tdcj.texas.gov by October 2, 2025, at 3 P.M., with a maximum attachment size of 10 MB. The contract period will run from November 1, 2025, to March 31, 2026. Bidders are required to provide detailed equipment specifications and comply with installation requirements, which include deploying equipment within four hours of delivery. Vendors must demonstrate minimum insurance liability coverage of $1,000,000 and auto coverage of $500,000. Evaluation criteria will likely focus on compliance with state regulations, technical specifications, pricing, and adherence to procurement guidelines.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with E-Verify system requirements, Texas Public Information Act provisions, and various state procurement regulations. Vendors will be required to certify compliance with business practice standards, disclose potential conflicts of interest, and meet accessibility standards. While specific budget ranges are not detailed in the document, pricing is expected to be comprehensive, with unit prices including all related expenses. The procurement appears open to qualified vendors who can meet the technical specifications and regulatory requirements. TDCJ will coordinate equipment delivery and pickup, with the successful vendor responsible for timely installation and performance of the rental heaters during the specified contract period.