Rental of Heaters

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for a heater rental contract spanning five months from November 1, 2025, to March 31, 2026. The procurement specifically requires four 500k BTU ducted diesel heaters and sixteen heat duct 12 x 25 high temp heaters to be delivered to TDCJ - Region II Maintenance in Tennessee Colony, Texas. Vendors must be prepared to handle comprehensive installation services, including communicating installation and pick-up schedules and completing installation within four hours of delivery. Electronic bid submission is preferred, with bids to be sent to bids@tdcj.texas.gov, and hard copy submissions are also acceptable. The bid opening is scheduled for October 2, 2025, at 3 P.M., with vendors required to complete unit price and total cost fields covering equipment, installation, and associated expenses.

Potential bidders must meet stringent qualification requirements, including maintaining a minimum liability insurance coverage of $1,000,000, with additional mandates for auto and worker's compensation coverage. The solicitation includes compliance requirements such as participation in the E-Verify system and adherence to state regulations regarding contractor affiliations. While specific set-aside designations are not explicitly detailed, the bid emphasizes vendor accountability and comprehensive service delivery. The procurement appears open to qualified vendors who can meet the technical specifications and insurance requirements. Though a specific budget range is not provided, the contract covers a five-month period with multiple heater units, suggesting a moderate-value procurement opportunity focused on meeting TDCJ's winter heating infrastructure needs for Region II Maintenance.