Rental of color copier

The State of Maine Division of Purchases is requesting quotations for a 36-month rental of one new digital full-color multifunctional copier/printer unit to be located in Warren, with quotations due August 13, 2012 at 2:00 p.m. local time via the Vendor Self Service (VSS) platform.

The copier must be a current model in excellent working condition, capable of operating on standard 120V electrical outlets, and compliant with ADA accessibility requirements. Required specifications include 25 copies per minute in both color and black & white, auto duplex capability, minimum 1000-sheet paper capacity, support for paper sizes 8.5" x 11" to 11" x 17", Reverse Automatic Document Feeder (RADF), stapler/finisher with offset capability, print and scan functions, and Data Overwrite Security Software certified to ISO 15408 EAL Level 3 standards. The equipment must support TCP/IP and Ethernet network protocols and multiple printer languages including PostScript, HP, and PCL.

The vendor must provide complete setup, installation, network configuration, training, and maintenance with a maximum 4-hour response time for service calls. Estimated monthly volumes are 500 color copies and 5,000 black & white copies. Pricing must be submitted as a base monthly rental charge covering equipment, operational costs, maintenance, and supplies, plus separate per-copy costs for color and black & white copies and required accessories (print/scan board, Data Overwrite software, RADF, stapler/finisher). The State will pay for all copies with no minimum included.

The State reserves the right to award based on best value rather than lowest bid, with price receiving a minimum of 25% weight in evaluation and equipment availability and delivery cited as critical factors. FOB Destination terms apply; the contractor prepays all transportation charges. Standard payment terms are net 30 from receipt of a correct invoice. Questions must be posted through the VSS Question and Answer link. The quote is valid for one year and may be used for future requests during that period.