Rental of CNG Refuse Collection Trucks and Bin Delivery Truck

The City of Pasadena Public Works Department, Building Systems and Fleet Management Division is soliciting rental of four compressed natural gas (CNG) side-loading refuse collection trucks and one bin delivery truck for 28 consecutive days, with proposals due October 13, 2026.

All equipment must be delivered to the City in fully operational condition and ready for immediate use. The rental period addresses temporary fleet shortages and maintenance activities within the City's refuse collection operations. Vendors must complete a Relevant Experience Form demonstrating prior experience with similar rental equipment and operational capabilities.

Submission requirements include a Pasadena Business License, State of California Department of Industrial Relations certification under Division 2, Part 7, Chapter 1 (mandatory for public works projects), and optional State of California Department of General Services Small and Micro Business Certification. Vendors must submit the Vendor Questionnaire (Form AA-1) with an Affidavit of Equal Opportunity Employment and Non-segregation. For contracts valued at $25,000 or more, the Project Workforce Utilization form (Form AA-2) is required, detailing job classifications, existing staff, projected new hires, and Pasadena residency. Vendors must provide a Unique Entity Identifier (UEI) obtained from SAM.gov and complete the Federal Required Certification form.

The Disclosure of Lobbying Activities (Standard Form-LLL) must be submitted if applicable. Delivery shall occur no more than ninety days after receipt of a City purchase order, with standard payment terms of 30 days. The City's IT infrastructure standards apply if equipment integrates with City servers or network systems; vendors must complete the DoIT Technical Questionnaire for any technology solutions proposed. No estimated contract value, incumbent information, evaluation criteria weighting, or pre-bid meeting date is identified in the source materials.