Rental End Loader D1 & D3

The Illinois Department of Transportation (IDOT) has issued an Invitation for Bid (IFB) for the rental of end loaders for Districts 1 and 3, specifically seeking four-wheel drive end loaders with 3-cubic yard buckets, bolt-on blades, onboard weighing systems, and all-weather cabs. The procurement is focused on obtaining rental equipment for transportation district operations, with vendors required to provide new or used end loaders meeting precise technical specifications. Bids must be submitted electronically through the BidBuy procurement system by November 19, 2024, with vendors responsible for equipment maintenance, service, and delivery within 7 working days of contract execution. The contract, identified as bid number 25-494DOT-FINAD-B-45226, will have an initial term of 8 months, running through December 9, 2024, with a potential maximum total contract term of 10 years including renewals. Evaluation criteria will prioritize the lowest responsive and responsible bidder, with the successful vendor expected to meet all technical and operational requirements specified in the contract documentation.

The procurement has no specific set-aside designations for disadvantaged or veteran-owned businesses, with both Business Enterprise Program (BEP) and Veterans Business Program (VBP) participation goals set at 0%. The contract was ultimately awarded to ALTA Enterprises LLC, who submitted the lowest bid of $243,228.00, significantly lower than the competing bid from Herc Rentals Inc of $339,000.00. Subcontractors are not permitted under the contract terms, and vendors must complete comprehensive vendor disclosure forms, including the Illinois Procurement Gateway (IPG) Active Registered Vendor Disclosure and standard state vendor documentation. The state reserves the right to waive minor variances and terminate the contract for lack of funding or documented cause, with a 30-day notice requirement. Potential bidders must provide full documentation of business operations, comply with state regulations, and demonstrate capability to meet the technical specifications for end loader rental services across IDOT's Districts 1 and 3.